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MINUTES OF MEETING NEWTON UPPER FALLS HISTORIC DISTRICT COMMISSION DATE: September 13, 2012, TIME: 7:30 PM PLACE: Newton City Hall Room 202 ATTENDING: Paul Snyder, Acting Chairman Jeff Violin, Member

How to fill out minutes of meeting

How to fill out minutes of meeting?

1. Start by including the date, time, and location of the meeting at the top of the minutes document.
2. Note down the names of all attendees present at the meeting, including both the participants and any observers.
3. Outline the agenda items discussed during the meeting. It's important to include a brief summary of each agenda item and any actions or decisions made.
4. Record any important discussion points, key takeaways, and any agreements reached during the meeting. Be sure to capture any assigned tasks or action items with clear deadlines and responsible individuals.
5. Ensure that the minutes are clear and concise, using bullet points or numbering to organize the information. Avoid lengthy paragraphs and unnecessary details.
6. Once the minutes are complete, distribute them to all meeting participants and stakeholders in a timely manner. This helps to ensure everyone is informed and accountable for any assigned tasks.

Who needs minutes of meeting?

1. The meeting attendees: Minutes serve as a helpful reference point for participants to remember what was discussed and what actions were agreed upon during the meeting.
2. Absentees: Minutes are crucial for individuals who were unable to attend the meeting, as they provide a summary of the discussions and decisions made. This helps them stay informed and catch up with any updates or actions.
3. Managers and supervisors: Minutes allow managers and supervisors to have a clear overview of the meeting outcomes and any tasks assigned to their team members. This enables them to monitor progress and follow up accordingly.
4. Stakeholders and external parties: If the meeting involves external parties, such as clients or vendors, sharing the minutes with them ensures transparency and keeps all relevant parties informed.
5. Future references: Minutes serve as a historical record of meetings, which can be useful for future reference or when evaluating progress or decision-making processes over time.

For pdfFiller’s FAQs

What is minutes of meeting?

Minutes of meeting is a formal written record of discussions, decisions, and actions taken during a meeting.

Who is required to file minutes of meeting?

Typically, the secretary or designated meeting recorder is responsible for filing the minutes of meeting.

How to fill out minutes of meeting?

Minutes of meeting should include date, time, location, attendees, agenda items, discussions, decisions, and actions. They should be concise and accurate.

What is the purpose of minutes of meeting?

The purpose of minutes of meeting is to document what took place during a meeting and serve as a reference for future decision-making and accountability.

What information must be reported on minutes of meeting?

Minutes of meeting must include date, time, location, attendees, agenda items, discussions, decisions, and actions.

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