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City of Litchfield Historic Preservation Commission Special Agenda Thursday, November 6, 2014 6:30pm 126 Marshall Avenue North 1. Call to order a. Roll Call/ Determination of Quorum 2. Public Hearing(s)

How to fill out special agenda

How to Fill Out a Special Agenda:

1. Begin by gathering all necessary information and materials for the special agenda. This may include any relevant documents, reports, or presentations that need to be included in the agenda.
2. Start by stating the purpose of the special agenda. Clearly articulate the objective or goals that need to be achieved during the meeting or event.
3. Divide the agenda into specific sections or topics. This could be based on the order of importance or relevance of each item.
4. For each section or topic, provide a brief description or summary of what will be discussed or covered. Be concise and specific to ensure participants are aware of what to expect.
5. Set a time limit for each agenda item to ensure that the meeting or event does not go over schedule. This will help keep discussions focused and ensure that all important matters are addressed.
6. If needed, include any necessary instructions or guidelines for participants on how to prepare or contribute to the agenda. This could involve requesting additional information, assigning tasks, or providing specific requirements for presentations.
7. Prioritize any action items or decisions that need to be made during the meeting or event. Clearly state what needs to be accomplished or decided upon and assign responsible individuals or teams.
8. Lastly, share the finalized special agenda with all relevant parties. Distribute it in advance to allow participants to review and come prepared.

Who Needs a Special Agenda:

1. Organizations or businesses planning a special event, such as a conference, seminar, or workshop, may need a special agenda to ensure that all necessary topics or activities are covered effectively and efficiently.
2. Project teams or task forces working on specific assignments or deliverables may require a special agenda to outline the objectives, tasks, and timelines for their work.
3. Individuals planning an important meeting, such as a board meeting or a high-level discussion, may find it beneficial to have a special agenda to guide the conversation and ensure that all critical points are addressed.

In conclusion, filling out a special agenda involves gathering the necessary information, stating the purpose, dividing the agenda into sections, providing descriptions, setting time limits, including instructions, prioritizing action items, and sharing the agenda with relevant parties. Special agendas are useful for organizations planning special events, project teams working on specific assignments, and individuals organizing important meetings.

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What is special agenda?

Special agenda is a specific list of items or topics that are not part of the regular agenda and require special attention or discussion during a meeting.

Who is required to file special agenda?

Any individual or group that wants to discuss specific topics or items during a meeting that are not part of the regular agenda may be required to file a special agenda.

How to fill out special agenda?

Special agenda can be filled out by providing a list of the specific topics or items to be discussed, along with any relevant information or details about each topic.

What is the purpose of special agenda?

The purpose of a special agenda is to ensure that important topics or items that are not part of the regular agenda are given proper attention and discussion during a meeting.

What information must be reported on special agenda?

The special agenda must include the specific topics or items to be discussed, as well as any relevant background information, data, or details related to each topic.