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PLANNING & ZONING COMMISSION MINUTES December 11, 2014 6:30 PM ITEM #1 Call to Order & Roll Call Chairman Reynolds called the meeting to order. Commissioners Present: Tammy Hanson KED Cantrell Keith
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Start by documenting the date and time of the meeting at the top of the minutes.
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Include the names of all the members present at the meeting.
03
Record the agenda items discussed in the meeting, providing a brief summary of each item.
04
Note any motions that were made during the meeting and whether they were approved or rejected.
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Include any amendments or modifications made to previous minutes, if applicable.
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Document any decisions or actions taken by the commission, along with the reasoning behind them.
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Include any presentations or reports given during the meeting, summarizing the key points.
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Note any public comments or input received during the meeting.
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Conclude the minutes by documenting the time the meeting adjourned.

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The members of the planning zoning commission themselves need the minutes to have an accurate record of what transpired during the meeting.
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Local government officials and authorities may also require access to the minutes to review the commission's decisions and actions.
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Citizens and residents of the community may be interested in accessing the minutes to stay informed about the planning and zoning processes in their area.
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Planning zoning commission minutes are detailed records of the proceedings, discussions, decisions, and actions taken by the planning zoning commission during their meetings.
The secretary or designated recording officer of the planning zoning commission is typically responsible for filing the commission minutes.
Planning zoning commission minutes should be filled out accurately and completely, including details of the meeting agenda, discussions, motions, votes, and any other relevant information.
The purpose of planning zoning commission minutes is to provide a formal record of the proceedings and decisions made during the commission's meetings for documentation and transparency.
Planning zoning commission minutes should include the date and location of the meeting, a list of attendees, agenda items, discussions, motions, votes, and any other relevant information.
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