Get the free PLANNING BOARD Minutes June 8 2015

PLANNING BOARD Minutes June 8, 2015, Present: Sam Hayes, Gene Blunt, Wallace Jenkins, Kenny Waldron, Mark HetrickPlanning, Julie SpriggsPlanning, Matt WattersonPlanning, Eric VernonAttorney, Lisa

How to fill out planning board minutes june

How to fill out planning board minutes June:

1. Begin by including the date and time of the planning board meeting at the top of the minutes. This will help provide context for future reference.
2. In the introduction section, specify the attendees present, including the names and titles of the board members, staff members, and any guests who participated in the meeting.
3. Provide a summary of the previous meeting's minutes for approval or amendment. Include any actions taken or decisions made during that meeting.
4. Document the agenda items discussed during the meeting. Start with a heading for each agenda item and briefly summarize the main points discussed and any actions taken regarding them.
5. Capture any motions made and their outcomes. If there were any conflicts or opposing views, be sure to include a neutral representation of those as well.
6. Include any presentations, reports, or updates given during the meeting. Include the name of the presenter and a brief summary of the information or key points covered.
7. Note any public comments or feedback received during the meeting. Provide a summary of each comment, ensuring to record any important concerns or suggestions brought up by members of the community.
8. Document the decisions made by the planning board regarding each agenda item. Include any approvals, denials, or actions to be taken, and make sure to record any voting outcomes.
9. If there are any announcements or upcoming events relevant to the planning board or its stakeholders, include them in a separate section at the end of the minutes.

Who needs planning board minutes June:

1. Planning board members and staff: The minutes serve as an official record of the meeting and are necessary for reviewing past discussions, decisions, and actions taken during the meeting. They provide valuable information for future planning and decision-making processes.
2. Government officials and agencies: Planning board minutes are often required to be shared with higher-level government entities or coordinating agencies to keep them informed and updated on the board's activities and decisions.
3. Stakeholders and community members: Interested individuals from the community may want to review the planning board minutes to stay informed about ongoing projects, decisions, or changes that may affect them or their properties. The minutes provide transparency in the board's decision-making process and allow for public accountability.
4. Legal and regulatory authorities: In some cases, planning board minutes may be requested or required by legal or regulatory authorities for compliance purposes. These agencies may use the minutes to ensure that the planning board is adhering to relevant laws, policies, and procedures.

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What is planning board minutes june?

Planning board minutes June are the official record of the proceedings and decisions made during the planning board meeting held in the month of June.

Who is required to file planning board minutes june?

The secretary or clerk of the planning board is typically responsible for filing the planning board minutes for the month of June.

How to fill out planning board minutes june?

The planning board minutes for June should include details such as the date and time of the meeting, attendees, agenda items, discussions, decisions made, and any other relevant information.

What is the purpose of planning board minutes june?

The purpose of planning board minutes for June is to provide a written record of the meeting proceedings and decisions for future reference and transparency.

What information must be reported on planning board minutes june?

The planning board minutes for June must include a summary of discussions, decisions made, any votes taken, and any other important details related to the meeting.