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City of Silverton Public Works Department 306 S. Water Street Silverton, OR 97381 www.silverton.or.us REQUEST FOR WRITTEN QUOTES GF 1640 SILVERTON COMMUNITY CENTER MAIN ENTRY DOOR INSTALLATION Project:
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How to fill out request for written quotes

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How to fill out a request for written quotes:

01
Start by gathering all the necessary information about the product or service you are interested in obtaining quotes for. This includes specifications, quantity needed, and any specific requirements.
02
Identify potential suppliers or vendors who can provide the product or service. Research their credentials, reliability, and reputation in the industry.
03
Create a formal request for quotes document. This should include a clear and concise description of your requirements, along with a deadline for responses. You may also include any evaluation criteria that will be used to compare the quotes.
04
Address the request to the selected suppliers or vendors. Provide clear instructions on how to respond, such as the preferred method of communication (email, fax, or mail) and the contact person for any queries.
05
Attach any additional documents that may be necessary for suppliers or vendors to provide accurate quotes, such as drawings, technical specifications, or prototypes.
06
Review the request for quotes before sending it out to ensure accuracy and completeness. Double-check that all necessary information is included and that the document is well-written and professional.
07
Send the request for quotes to the selected suppliers or vendors via the specified method. Keep a record of when and how the request was sent.
08
Follow up with the suppliers or vendors to confirm receipt of the request and address any questions or clarifications they may have.
09
Set a deadline for receiving the quotes and communicate this clearly to the suppliers or vendors. Allow sufficient time for them to review the request, prepare their quotes, and submit them.
10
Once the deadline has passed, carefully evaluate all the received quotes based on the predetermined criteria. Compare pricing, quality, delivery time, and any other factors that are important to your decision-making process.
11
Make a decision on which supplier or vendor to select based on the evaluation of the quotes received. Notify the chosen supplier or vendor and explain the next steps in the procurement process.
12
Keep a record of all quotes received and the selection process for future reference or auditing purposes.

Who needs a request for written quotes?

01
Businesses or organizations that are looking to purchase goods or services in a competitive marketplace.
02
Individuals or contractors who require multiple quotes to compare and select the most suitable option for their needs.
03
Government agencies or institutions that must adhere to strict procurement guidelines and procedures, often requiring multiple written quotes for transparency and accountability.
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Request for written quotes is a formal solicitation used to obtain pricing information from vendors for goods or services.
Any individual or organization seeking to procure goods or services through a competitive bidding process is required to file request for written quotes.
Request for written quotes typically includes details such as the name of the organization, a description of the goods or services needed, quantity required, desired delivery date, and any specific requirements or specifications.
The purpose of request for written quotes is to obtain competitive pricing from vendors in order to make an informed decision on procurement.
Information that must be reported on request for written quotes includes details about the goods or services needed, quantity required, desired delivery date, and any specific requirements or specifications.
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Relevant keywords

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