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DRAFT DRAFT DRAFT MINUTES OF REGULAR MEETING GOODLETTSVILLE INDUSTRIAL DEVELOPMENT BOARD Date: Time: Place: January 14, 2014 6:00 PM City Hall Auditorium Board members present were Carter Howard,

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How to fill out board members present were:

1. Start by gathering the necessary information about the board meeting. This includes the date, time, location, and agenda of the meeting.
2. Create a list of all the board members who were present at the meeting. Make sure to accurately record their names and titles.
3. If there are any substitute board members who attended the meeting on behalf of absent members, include their names as well.
4. Document any important discussions or decisions made during the meeting. This could include voting outcomes, resolutions, or any other significant topics that were addressed.
5. Keep track of any board members who arrived late or left early during the meeting. Note the time of their arrival or departure for accurate record-keeping.
6. Finally, review the completed document and make sure all the information is accurate and well-documented.

Who needs board members present were:

1. Organizations with a board of directors or governing body require board members to be present at meetings. These can include non-profit organizations, corporations, educational institutions, or government agencies.
2. The board members themselves need to be present to fulfill their duties and responsibilities. This includes participating in discussions, making informed decisions, and fulfilling their governance obligations.
3. Meeting minutes and attendance records are usually required by law or regulatory authorities. These documents provide a legal record of board activities and decisions, and may be necessary for audits, compliance, or legal purposes.
4. Stakeholders such as shareholders, members, employees, or the general public may have an interest in knowing which board members attended a meeting. This transparency helps ensure accountability and trust within the organization.
5. The CEO, executive director, or other management personnel often need to report to the board on various matters. Knowing who was present at a meeting helps them accurately communicate the outcomes and decisions made.
6. Regulatory bodies, auditors, or other external parties may request board meeting records or attendance lists as part of their oversight or verification processes. Providing accurate and complete information is crucial in such cases.

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