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Minutes BED Board of Directors Meeting Tuesday, November 3, 2009, 5:00 p.m. 2180 N. Main Street, CT COG Meeting Room A1, Belton, Texas 76513 1. CALL TO ORDER Board meeting called to order by President

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How to Fill Out Board Members Present Joe:

1. Start by gathering the necessary information about the board members. This includes their names, positions, and contact details.
2. Create a form or template specifically designed for filling out board member attendance. This form should include fields such as the meeting date, time, and location.
3. On the form, include a section where board members can mark their attendance. This can be done by checking a box or writing their initials next to their name.
4. If necessary, add additional fields to capture any specific information required, such as reasons for absence or any notes related to their attendance.
5. Make sure that the form is easily accessible to the board members. This can be done by distributing it via email or hosting it on a shared platform.
6. Remind the board members to fill out the form prior to the meeting to ensure accurate attendance records.
7. Once the meeting is over, compile the attendance records and ensure they are properly stored for future reference.

Who Needs Board Members Present Joe:

1. The board of directors: It is essential for board members to attend meetings to fulfill their responsibilities. This includes making decisions, discussing important matters, and providing guidance and oversight.
2. Meeting organizers: Board member attendance is crucial for meeting organizers to gauge the level of participation and to ensure quorum requirements are met. It also helps in planning the meeting agenda and allocating speaking opportunities.
3. Organization stakeholders: Various stakeholders, such as shareholders, employees, and donors, rely on the effective functioning of the board to ensure the organization's success. Therefore, it is important for board members to be present to fulfill their duties and represent the organization's interests.

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