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REQUEST FOR QUOTATION CITY OF DANVILLE 427 Patton Street P.O. Box 3300 Danville, VA 24543 (434) 7996528 FAX: (434) 7995102 RFQ NUMBER: Q003099 RFQ DATE: 08 I 14/15 THIS IS NOT AN ORDER Email: purchasing
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How to fill out request for quotation
How to fill out a request for quotation:
01
Start by clearly stating the purpose of the request. This can include specific products or services you are looking to purchase, quantities needed, and any special requirements.
02
Include your company's contact information, including name, address, phone number, and email address. This will ensure that suppliers can easily get in touch with you with their quotes.
03
Specify the desired delivery date or timeline for the requested items or services. This helps suppliers provide accurate pricing and delivery estimates.
04
Include any technical specifications or requirements for the products or services you are requesting. This could be size, color, materials, or any other specific details that are important for your needs.
05
Indicate the desired pricing structure. This can include asking for fixed prices, volume discounts, or any other pricing terms that are relevant to your purchase.
06
If applicable, include any terms and conditions that suppliers should consider when submitting their quotes. This could include payment terms, delivery terms, warranty requirements, or any other contractual details that are important to your organization.
07
Clearly state the deadline for quote submissions. This will ensure that suppliers provide their pricing and proposals within a specified timeframe.
08
Finally, provide clear instructions on how suppliers can submit their quotes. This can include an email address, a designated online portal, or any other preferred method of submission.
Who needs a request for quotation?
01
Any organization or individual looking to purchase goods or services from suppliers may need to submit a request for quotation. This can include businesses, government agencies, non-profit organizations, or individuals.
02
Requesting a quotation allows the buyer to gather pricing information and proposals from different suppliers, compare options, and make informed decisions.
03
A request for quotation is particularly useful for procurement departments, purchasing agents, or individuals responsible for sourcing and securing goods or services at the best possible value for their organization.
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What is request for quotation?
Request for quotation (RFQ) is a document used in procurement to invite suppliers to submit a price quote for products or services.
Who is required to file request for quotation?
The purchasing department or procurement team is typically responsible for filing a request for quotation.
How to fill out request for quotation?
To fill out a request for quotation, the buyer must specify the products or services needed, desired quantities, delivery deadlines, and any other relevant information.
What is the purpose of request for quotation?
The purpose of a request for quotation is to gather price quotes from potential suppliers in order to compare and select the best offer.
What information must be reported on request for quotation?
A request for quotation must include details such as product specifications, quantities, delivery requirements, payment terms, and any other relevant terms and conditions.
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