Get the free PLANNING COMMISSION MINUTES April 13 2015 MEMBERS PRESENT

PLANNING COMMISSION MINUTES April 13, 2015, MEMBERS PRESENT Mr. Science Mr. Dodson Mr. Garrison Mr. Wilson Mr. Bolton Mrs. Evans Mr. Jones MEMBERS ABSENT STAFF Santa Hairs ton Ken Gillie Renee Burton

How to fill out planning commission minutes april

How to fill out planning commission minutes April:

1. Begin by opening a blank document or template for the planning commission minutes. Make sure the title includes the specific month, which in this case is April.
2. Include a heading that clearly states the name of the planning commission, the date of the meeting, and the location where it took place. This will help provide context for anyone reviewing the minutes.
3. Create a section for attendees, listing the names of all the planning commission members present at the April meeting. Additionally, include the names of any guests or individuals who were invited to speak or present during the meeting.
4. Document the start and end time of the meeting. This information is crucial for record-keeping purposes and can be helpful for future reference.
5. Begin the body of the minutes by summarizing each agenda item that was discussed during the April meeting. Use clear and concise language to describe the main points and outcomes of each item.
6. Include any motions made during the meeting and the names of the individuals who made these motions. It is important to record whether the motions were approved, rejected, or tabled for future discussion.
7. Capture any important decisions, resolutions, or actions taken by the planning commission during the April meeting. This can include things like approving or denying permits, discussing zoning changes, or addressing community concerns.
8. If any presentations or reports were given during the meeting, provide a brief summary of their content and the key takeaways. This information can help provide context when reviewing the minutes in the future.
9. Record any public comments or questions that were voiced during the meeting. This demonstrates transparency and ensures that public input is accurately captured.
10. Conclude the minutes with any future action items or follow-up tasks that were assigned during the meeting. Make sure to include the responsible parties and the deadlines for completing these tasks.

Who needs planning commission minutes April:

1. Members of the planning commission themselves need the minutes to keep a record of what was discussed and decided during the April meeting. It helps them stay organized and informed about past discussions when making future decisions.
2. City or town officials, such as mayors or city council members, may need the planning commission minutes to understand the actions and decisions made by the commission. This helps them stay updated on planning matters and coordinate efforts between different governing bodies.
3. Residents or community members who are interested in the planning and development of their area may want to access the April minutes. This allows them to stay informed about changes happening in their community and voice any concerns or support for certain decisions.
4. Professionals in the planning field, such as urban planners or developers, may find the April minutes useful to understand the direction and decisions of the planning commission. This information can be valuable for future development projects or to gauge the planning climate of a particular area.

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