Get the free Public Records Request Report - July-September 2015 - cityofpuyallup

Public Records Request Report July September 2015 Request Type Requestor No. 1411 General L. Clay Shelby 1417 General Ben Marcus 2/23/2015 Records related to Library Director Tim Wadham 2/25/2015

How to fill out public records request report

How to fill out a public records request report:

1. Start by gathering all necessary information: Before filling out the report, make sure you have the relevant details needed to submit an effective request. This may include the date of the incident, specific documents or records you are seeking, and any other pertinent information.
2. Identify the appropriate agency: Determine which agency or department you need to contact to request the public records. This can usually be found by researching online or contacting the city or county's clerk's office. Ensure you have the correct address or contact information for the agency.
3. Use the correct form or template: Many government agencies provide specific forms or templates for submitting public records requests. These forms help ensure that you provide all necessary information and make it easier for the agency to process your request. Download or request the form if available, or create a document using the provided template.
4. Provide your contact information: Fill out your personal information accurately on the request form. Be sure to include your name, address, phone number, and email address. This will allow the agency to contact you regarding your request and provide updates on its status.
5. Clearly state the records you are seeking: On the request form, provide a detailed description of the records you are requesting. Be as specific as possible to avoid any confusion. If you're unsure about the exact name or title of the records, include relevant keywords or details that can help the agency locate the information.
6. Include any necessary fees or waivers: Some public records requests may require a fee to cover the cost of copying or researching the documents. If applicable, check the agency's guidelines for any fees associated with your request. If you believe you qualify for a fee waiver, provide the necessary documentation or check the appropriate box on the request form.
7. Submit the request: Once you have completed the request form, make a copy for your records and submit the original to the agency. Some agencies allow for online submissions, while others may require in-person or mail delivery. Follow the instructions provided by the agency to ensure your request is received in a timely manner.

Who needs a public records request report?

1. Researchers: Individuals conducting academic or market research may need access to public records to gather information for their studies. Public records provide valuable data for analysis and evaluation.
2. Journalists: Reporters and journalists often rely on public records to support their investigative reporting. Obtaining access to these records helps them uncover facts, validate information, and provide accurate and reliable news coverage.
3. Legal professionals: Attorneys and legal professionals may require public records to build a case, gather evidence, or obtain background information. Public records can provide important insights and documentation for various legal proceedings.
4. Government watchdogs: Individuals or organizations focused on monitoring government activities and accountability often file public records requests to obtain information about government actions, policies, or spending. This helps ensure transparency and promotes good governance.
5. Concerned citizens: Any member of the public with a legitimate reason to access public records, such as verifying information, investigating local issues, or understanding government processes, can submit a public records request. It allows them to exercise their right to access government information and stay informed about public affairs.

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