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This document is used for justifying sole source transactions specifically regarding Trade-in requests, including supplier information and performance justification.
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How to fill out sole source form
How to fill out Sole Source Form
01
Obtain the Sole Source Form from the designated department or website.
02
Fill in the 'Vendor Information' section with the name and contact details of the vendor.
03
Provide a detailed description of the goods or services needed.
04
Clearly state the justification for using a sole source vendor, including unique qualifications or circumstances.
05
Include any relevant documentation that supports the sole source request, such as quotes or contracts.
06
Review the completed form for accuracy and completeness.
07
Submit the form to the appropriate approval authority within your organization.
Who needs Sole Source Form?
01
Departments or teams requiring goods or services where only one provider can meet the specific needs.
02
Contract managers and procurement officers who need to justify the choice of a sole source vendor.
03
Organizations seeking to comply with regulations or internal policies regarding procurement processes.
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People Also Ask about
What is a sole source letter example?
[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.
What is an example of sole sourcing?
Exclusive Aircraft Components: In the aerospace industry, a company may engage in sole sourcing for critical components of an aircraft, such as a unique propulsion system or advanced avionics, that are only available from a specific supplier due to their proprietary nature.
What is a sole source?
A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.
What is the meaning of sole sourcing?
Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.
What is an example of a sole source?
An example of a sole source might include proprietary chemicals sold only directly by the manufacturer, for which no other functional equivalents exist.
What is a sole resource?
Definition. A sole source purchase means that only one supplier (source), to the best of the requester's knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service.
How do you use sole source in a sentence?
Asked for documentation on the Logically contract's sole-source justification, Derrick Nunnally, a spokesperson for Hobbs' office, referred questions to South Puget Sound Community College, which handled the contract administration, he said, due to its larger staff.
How to write a sole source document?
How to Document a Sole-Source Purchase What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements? Describe the due diligence that was performed in determining that this is the only solution to the user's need.
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What is Sole Source Form?
The Sole Source Form is a document used to justify the exclusive procurement of goods or services from a single supplier, rather than soliciting bids from multiple vendors.
Who is required to file Sole Source Form?
Entities or organizations that plan to purchase goods or services that can only be obtained from one particular source must file the Sole Source Form.
How to fill out Sole Source Form?
To fill out the Sole Source Form, you should provide details such as the supplier's information, a description of the goods or services, the reason for sole source procurement, and any supporting documentation.
What is the purpose of Sole Source Form?
The purpose of the Sole Source Form is to document and justify why a particular supplier is being chosen over others, ensuring transparency and compliance with procurement regulations.
What information must be reported on Sole Source Form?
The information that must be reported includes the supplier's name and address, a detailed description of the goods or services, the rationale for selecting the sole source, and any relevant contractual terms or conditions.
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