Get the free Petty Cash Disbursement Form - ggcedu

Petty Cash Disbursement Form *For research/program participants. Maximum amount allowed is $15.00.* Section 1 To be completed by the PI. *Name of Project/Activity: *GGC Employee Conducting Project/Activity

How to fill out petty cash disbursement form

How to fill out a petty cash disbursement form:

1. Gather the necessary information: Before filling out the form, make sure you have all the relevant details, such as the name of the person requesting the funds, the purpose of the disbursement, the amount requested, and any supporting documentation if required.
2. Identify the form: Obtain the specific petty cash disbursement form provided by your organization or company. This form may vary in layout, but it typically includes fields for date, requester's name, account code or expense category, amount, and any additional notes or attachments.
3. Date: Start by entering the date of the disbursement request. This helps track when the funds were requested and helps with record keeping.
4. Requester's name: Enter the name of the individual who needs the petty cash funds. This could be an employee, department head, or authorized personnel responsible for managing the petty cash fund.
5. Account code or expense category: Indicate the appropriate account code or expense category associated with the purpose of the disbursement. This helps in accurately allocating the expenses and maintaining proper financial records.
6. Amount: Enter the exact amount of money requested. It is essential to be precise and double-check the figures to avoid any discrepancies.
7. Notes/Attachments: If there are any supporting documents needed for the disbursement, mention them in this section. This could include receipts, invoices, or any other relevant paperwork for proper documentation.
8. Signatures: Verify if the form requires any signatures. Typically, the requester and a supervisor or authorized personnel would need to sign to authorize the disbursement. Follow your organization's protocols for obtaining the necessary signatures.

Who needs a petty cash disbursement form?

1. Organizations with a petty cash fund: Companies or organizations that maintain a petty cash fund usually require a petty cash disbursement form. This allows them to track and control cash expenditures from the petty cash fund.
2. Employees or departments seeking cash advances: Individuals within an organization who require small cash amounts for business expenses may need to complete a petty cash disbursement form. This ensures proper accountability for the funds being disbursed.
3. Financial departments or administrators: Personnel responsible for managing the petty cash fund and ensuring its accurate allocation and record-keeping may use the petty cash disbursement form to document and track expenses.

Note: The specific individuals and departments that require a petty cash disbursement form may vary depending on the organization or company's policies and procedures. It is always best to consult with your supervisor or financial department for further guidance.

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What is petty cash disbursement form?

Petty cash disbursement form is a document used to request and document small cash payments from a petty cash fund.

Who is required to file petty cash disbursement form?

Any employee or department that uses the petty cash fund is required to file a petty cash disbursement form to document the cash withdrawals and payments.

How to fill out petty cash disbursement form?

To fill out a petty cash disbursement form, one must include the date, amount requested, purpose of the payment, name of the requester, and any supporting documentation or receipts.

What is the purpose of petty cash disbursement form?

The purpose of petty cash disbursement form is to track and document small cash payments made from the petty cash fund for transparency and accountability purposes.

What information must be reported on petty cash disbursement form?

The petty cash disbursement form must report the date, amount requested, purpose of the payment, name of requester, and any supporting documentation or receipts.