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Get the free ProCard Monthly Reconciliation and Approval Checklist - luc

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PROCUREMENT CARD AUDIT RECONCILIATION Month: Cardholder Name: Employee ID: Department: Room: Campus: Extension: This document certifies that you, as the cardholder, are in compliance with all Procurement
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How to fill out procard monthly reconciliation:

01
Gather all relevant documentation, such as receipts and invoices, for the charges made with the procard.
02
Review each transaction and ensure that they are accurately categorized and allocated to the appropriate account codes.
03
Verify that all charges are legitimate and authorized by cross-referencing them with purchase orders or other supporting documentation.
04
Calculate any applicable sales tax and ensure that it is properly recorded.
05
Reconcile the total charges on the procard statement with the total expenses recorded in the accounting system.
06
Investigate and resolve any discrepancies or errors found during the reconciliation process.
07
Obtain necessary approvals and signatures on the reconciliation statement.
08
Submit the completed reconciliation statement and supporting documentation to the appropriate department or individual for further review and processing.

Who needs procard monthly reconciliation:

01
Employees or individuals who have a procard for making business-related purchases on behalf of their organization.
02
Accounting or finance personnel responsible for ensuring proper oversight and control over the procard program.
03
Internal or external auditors who may perform periodic reviews to ensure compliance and accuracy in financial reporting.
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Procard monthly reconciliation is the process of reviewing and verifying all transactions made with a procard throughout a specific month.
Employees who have been issued a procard are required to file monthly reconciliation.
To fill out procard monthly reconciliation, employees need to review all transactions, ensure they are accurately recorded, and provide any necessary supporting documentation.
The purpose of procard monthly reconciliation is to ensure all transactions are legitimate, accurate, and in compliance with company policies and procedures.
Information such as transaction date, amount, description, and supporting documentation must be reported on procard monthly reconciliation.
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ProCard pci Cardholders ActivePay dss Loyola certifies Cardholder reimbursement allocated refunded PROCUREMENT pertains affiliation hosted specified invoices compliance RECONCILIATION Transactions AUDIT retained exceed documentation concepts

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