Get the free PETTY CASH EXPENDITURE SUMMARY - Northern Arizona University - nau

EXHIBIT C PETTY CASH EXPENDITURE SUMMARY TO: Date: FROM: Fund Custodian NAU ID# Dept Box Number Custodian's Phone Ext. SUBJECT: Reimbursement Please issue a check in the amount of $ Name: Dept Date

How to fill out petty cash expenditure summary

How to fill out a petty cash expenditure summary:

1. Gather all the necessary information and documents, such as receipts, invoices, and any other supporting documents for the expenses made from the petty cash fund.
2. Start by entering the date of the transaction. Make sure to include the day, month, and year for accurate record-keeping.
3. Write down a brief description of the expenditure. Include details about what was purchased or the purpose of the expense.
4. Specify the amount spent for each transaction. Make sure to record the exact amount without any rounding or approximations.
5. If applicable, categorize the expenses according to different expense categories such as office supplies, travel expenses, entertainment, or any other relevant categories. This will help in tracking and analyzing the petty cash expenditures later on.
6. Don't forget to record the name of the person who made the expenditure. This can be the employee's name or the name of the authorized individual responsible for managing the petty cash fund.
7. After recording each transaction, calculate the running balance of the petty cash fund. Start with the initial amount and deduct the expenses as you go along. This will help you keep track of the remaining balance and identify when it needs to be replenished.

Who needs a petty cash expenditure summary:

1. Small businesses and organizations often use petty cash funds to cover minor or everyday expenses that do not warrant writing a check or going through the regular purchasing process.
2. Petty cash expenditure summaries are typically needed by the person responsible for managing the petty cash fund. This can be an office manager, accountant, or other designated staff member.
3. The summary may also be required by management or financial auditors to ensure that the petty cash fund is being used appropriately and in accordance with company policies.
4. Additionally, the petty cash expenditure summary can provide useful information for budgeting, financial reporting, and analysis purposes. It allows businesses to track spending patterns and identify areas where expenses can be minimized or optimized.

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