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Minutes from the Graduate Council meeting detailing member attendance, announcements, new business, old business, and decisions made regarding graduate program changes and policies.
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How to fill out graduate council minutes

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How to fill out Graduate Council Minutes

01
Start with the date and time of the meeting.
02
List the names of all attendees, including members and guests.
03
Note the agenda items discussed during the meeting.
04
Record any motions made, including who made the motion and who seconded it.
05
Document the outcomes of votes on motions, including counts and any objections.
06
Summarize key discussions and decisions made regarding each agenda item.
07
Note any action items, including who is responsible for them and deadlines.
08
End with the date and time of the next meeting, if scheduled.
09
Ensure to follow any specific formatting guidelines required by the institution.
10
Distribute minutes to all stakeholders promptly after the meeting.

Who needs Graduate Council Minutes?

01
Graduate Council members for record-keeping and accountability.
02
University administration for oversight and documentation.
03
Faculty members involved in graduate programs for awareness of decisions.
04
Graduate students to stay informed about council activities and decisions.
05
Accrediting bodies that may require documentation of governance processes.
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Graduate Council Minutes are official records of the discussions, decisions, and actions taken during the meetings of the Graduate Council.
Typically, the secretary of the Graduate Council or designated members are required to file the Graduate Council Minutes.
Graduate Council Minutes should be filled out by noting the date, time, and location of the meeting, participating members, agenda items discussed, motions made, votes taken, and any conclusions reached.
The purpose of Graduate Council Minutes is to maintain a formal record of the proceedings and decisions of the council, providing transparency and accountability in the governance of graduate programs.
Graduate Council Minutes must report the date and time of the meeting, names of attendees, agenda items, summaries of discussions, results of votes, and any action items or decisions made.
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