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Minutes HSS Department Chairs Meeting Wednesday, January 28, 2009 4:00 p.m. CN 233 1. Deans Council Item: a. Testing Center (see handout below) b. Paymaster HSS has the most courses offered c. Distance

How to fill out minutes hss department chairs

How to fill out minutes for HSS department chairs:

1. Start by gathering all the necessary materials such as a notebook or a laptop to take notes, a pen or a keyboard for recording, and any supporting documents or agenda items.
2. Begin the minutes by including the date, time, and location of the meeting at the top of the page. This helps provide context and facilitates future reference.
3. Clearly identify the attendees of the meeting, including the names and titles of the HSS department chairs present. This ensures accuracy in documenting the participants.
4. Outline the agenda items or topics that were discussed during the meeting. Include a brief summary of each discussion, emphasizing important points or decisions made.
5. Record any actions or decisions taken during the meeting. This can include voting results, action plans, or deadlines. Be specific and include relevant details for clarity.
6. Note any questions or concerns raised by the HSS department chairs during the meeting. Document any resolutions or further actions assigned to address these issues.
7. Include any additional information shared during the meeting, such as updates on projects, committee reports, or announcements that are relevant to the HSS department chairs.
8. Remember to keep the tone objective and impartial while documenting the minutes. Avoid personal opinions or biases and focus on capturing accurate and concise information.
9. Once you have finished documenting the minutes, review and proofread for any errors or omissions. Ensure that the minutes are complete and comprehensive before distributing them.

Who needs minutes for HSS department chairs?

1. HSS department chairs themselves: Minutes serve as a record of decisions made, actions assigned, and discussions held during the meetings. This helps the chairs in recalling important details and following up on tasks.
2. HSS department members/staff: By sharing the minutes, other department members/staff can stay informed about decisions and actions taken by the chairs. This promotes transparency and accountability within the department.
3. Higher-level administrators: Minutes can be requested by higher-level administrators to gain insights into the functioning and decision-making processes of the HSS department chairs. This enables effective oversight and support.
4. External stakeholders: In some cases, minutes may be shared with external stakeholders such as other departments, faculty members, or accreditation bodies. This helps maintain transparency and ensures that all stakeholders are informed about important decisions and activities within the department.

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