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Document providing guidelines and instructions for completing a Sole Source Form for purchases exceeding $100K without competitive bidding.

How to fill out sole source form 100k

How to fill out Sole Source Form > $100K

1. Gather necessary information about the vendor and the goods/services required.
2. Clearly define the justification for sole sourcing, highlighting the uniqueness or necessity of the vendor.
3. Complete the Sole Source Form, ensuring accuracy in all fields.
4. Attach supporting documentation that validates the sole source justification.
5. Review the completed form for completeness and correctness.
6. Obtain necessary approvals from relevant stakeholders or departments.
7. Submit the form to the appropriate authority for final approval.

Who needs Sole Source Form > $100K?

1. Departments or teams that require procurement of goods/services exceeding $100K without competitive bidding.
2. Project managers who are managing projects with unique needs that can only be met by a specific vendor.
3. Procurement officers responsible for ensuring compliance with procurement policies.

People Also Ask about

What is an example of sole sourcing?

Exclusive Aircraft Components: In the aerospace industry, a company may engage in sole sourcing for critical components of an aircraft, such as a unique propulsion system or advanced avionics, that are only available from a specific supplier due to their proprietary nature.

How do you get a sole source?

This usually happens in situations where only a single business can fulfill the requirements of a contract. To be considered for a sole-source contract, register your business with the System for Award Management (SAM) and participate in any contracting program you may qualify for.

What is an example of a sole source?

Examples of sole source procurements include: Items which must be operationally compatible with existing equipment or systems and are available only from the original manufacturer.

How to write a sole source document?

How to Document a Sole-Source Purchase What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements? Describe the due diligence that was performed in determining that this is the only solution to the user's need.

What is a sole source letter example?

[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.

How to justify single source procurement?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

What is a sole source?

A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

What is a sole resource?

Definition. A sole source purchase means that only one supplier (source), to the best of the requester's knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service.

For pdfFiller’s FAQs

What is Sole Source Form > $100K?

The Sole Source Form > $100K is a document used to justify the procurement of goods or services from a single supplier when the anticipated value exceeds $100,000, citing reasons for why no competitive bidding is appropriate.

Who is required to file Sole Source Form > $100K?

Any department or agency that intends to procure goods or services exceeding $100,000 from a sole source provider is required to file the Sole Source Form > $100K.

How to fill out Sole Source Form > $100K?

To fill out the Sole Source Form > $100K, provide details about the procurement, including the supplier's information, a description of the goods or services, justification for sole sourcing, and any supporting documentation to validate the request.

What is the purpose of Sole Source Form > $100K?

The purpose of the Sole Source Form > $100K is to provide a transparent process for justifying why a specific supplier is chosen without a competitive bidding process, ensuring accountability and compliance with procurement regulations.

What information must be reported on Sole Source Form > $100K?

The Sole Source Form > $100K must report information such as the procurement details, supplier name, reason for sole source selection, cost estimate, and any relevant contracts or agreements.