Get the free Petty Cash Reconciliation Form - Messiah College - messiah

Print Form Petty Cash Reconciliation Form Department Name Supervisor Name Begin Date Org Number Date Purchase Description Begin Balance Business Purpose Your ID # Who Purchased? Acct # Amt Balance

How to fill out petty cash reconciliation form

How to fill out a petty cash reconciliation form:

1. Gather all necessary information: Before filling out the form, gather all relevant information such as previous balance, expenditures, receipts, and any remaining cash in the petty cash box.
2. Record the previous balance: Start by recording the previous balance of the petty cash fund. This can usually be found by referring to the previous reconciliation form or any documentation provided.
3. List all expenditures: Document all the expenses made from the petty cash fund during the specified period. Include the date, description of the expense, and the amount spent. Make sure to attach or reference the corresponding receipts.
4. Calculate the total of expenses: Add up all the expenses listed and calculate the total amount spent during the specified period.
5. Count the remaining cash: Physically count the cash remaining in the petty cash box. This should be conducted by an authorized person to ensure accuracy.
6. Record the remaining cash: Enter the amount of cash that remains in the petty cash box on the form.
7. Calculate the new balance: Subtract the total expenses from the previous balance, and add the remaining cash to determine the new balance of the petty cash fund.
8. Reconcile any discrepancies: Compare the new balance with the actual cash on hand. If there are any discrepancies, investigate and address them accordingly. Make note of any discrepancies on the form.

Who needs a petty cash reconciliation form?

1. Businesses and organizations: Companies, businesses, and organizations that maintain a petty cash fund usually require a petty cash reconciliation form to track and reconcile the expenses made from the fund.
2. Petty cash custodian: The person responsible for managing the petty cash fund, known as the petty cash custodian, needs the reconciliation form to accurately record and document the expenses and the remaining cash.
3. Finance and accounting departments: The finance or accounting department of an organization usually requires the petty cash reconciliation form as part of their internal control and auditing procedures.

In conclusion, anyone responsible for handling a petty cash fund, such as the petty cash custodian or the finance department, should use a petty cash reconciliation form to accurately track and reconcile the expenses made from the fund.

For pdfFiller’s FAQs

What is petty cash reconciliation form?

Petty cash reconciliation form is a document used to track and reconcile expenses made from a petty cash fund.

Who is required to file petty cash reconciliation form?

Any individual or department that has access to a petty cash fund is required to file a petty cash reconciliation form.

How to fill out petty cash reconciliation form?

To fill out a petty cash reconciliation form, one must list all expenses made from the petty cash fund, provide receipts for each expense, and calculate the total amount spent.

What is the purpose of petty cash reconciliation form?

The purpose of petty cash reconciliation form is to ensure that all expenses made from the petty cash fund are properly accounted for and reconciled.

What information must be reported on petty cash reconciliation form?

The information that must be reported on petty cash reconciliation form includes the date, description of the expense, amount spent, and receipt documentation.

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