Get the free Sole Source Justification Form 2 - Midwestern State University - mwsu

Title: Microsoft Word Sole Source Justification Form 2 .doc Author: Robert. Steel Created Date: 9/10/2007 7:59:37 PM.

How to fill out sole source justification form

How to fill out a sole source justification form:

1. Start by providing your contact information in the designated fields. This usually includes your name, title, department, and contact details.
2. Clearly state the purpose of the procurement or purchase for which you are filling out the form. Describe the specific product or service you require and explain why it is necessary to obtain it through a sole source.
3. Justify the sole source by detailing the unique features, capabilities, or qualifications of the vendor or supplier. Explain why no other alternative vendors or suppliers can meet your specific needs.
4. Include any relevant supporting documentation or evidence that substantiates your claim for sole sourcing. This might include technical specifications, performance records, or testimonials from previous customers.
5. Provide a detailed cost analysis, comparing the proposed sole source with alternative options. Explain why the sole source vendor provides the best value for money, considering factors such as quality, timeliness, and ongoing support.
6. If applicable, address any potential conflicts of interest or ethical considerations. Disclose any personal or professional relationships you or your organization may have with the sole source vendor.
7. Obtain the necessary approvals and signatures from relevant stakeholders, such as department heads or procurement officers.

Who needs sole source justification form:

1. Any organization or individual seeking to make a procurement or purchase that cannot be fulfilled through competitive bidding or traditional supplier selection processes.
2. Government entities often require sole source justification forms to ensure transparency and accountability in their procurement processes.
3. Industries or projects that rely on specialized equipment, proprietary software, or unique services may frequently need to engage sole source vendors.
4. Organizations with urgent or time-sensitive needs may find it necessary to expedite the procurement process by justifying sole sourcing.

In summary, completing a sole source justification form involves providing detailed information about the specific procurement, justifying why a sole source is necessary, and demonstrating value for money. This form is typically required by organizations and individuals seeking to make non-competitive procurements or purchases.

For pdfFiller’s FAQs

What is sole source justification form?

The sole source justification form is a document used to explain the reasons why a specific vendor or supplier is the only option for a procurement.

Who is required to file sole source justification form?

Anyone looking to make a purchase through a sole source procurement process is required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, one must include details about why the vendor is the only option, provide supporting documentation, and obtain necessary approvals.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to demonstrate that there are no other viable options for procurement and to justify why a specific vendor is being chosen.

What information must be reported on sole source justification form?

The information reported on a sole source justification form typically includes the vendor's name, justification for sole sourcing, cost estimates, and any supporting documentation.

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