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Not for Circulation Outlook Archiving and Storage This document provides information related to storing and archiving email in Outlook, including Outlooks auto archive feature, techniques for avoiding
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How to fill out outlook archiving and storage
How to fill out outlook archiving and storage:
01
Open Microsoft Outlook and go to the "File" tab at the top left corner of the screen.
02
Click on "Options" to open the Outlook Options window.
03
In the Outlook Options window, select "Advanced" from the left-hand side menu.
04
Scroll down to the "AutoArchive" section and click on the "AutoArchive Settings" button.
05
In the AutoArchive dialog box, you can choose to enable or disable the AutoArchive feature by checking or unchecking the box.
06
You can set the frequency of archiving by selecting the desired number of months in the drop-down menu next to "Clean out items older than."
07
Select the location where you want to store the archived items by clicking on the "Browse" button and choosing a specific folder or create a new one.
08
Customize the archiving options by checking or unchecking the different boxes based on your preferences. For example, you can choose to delete expired items or prompt to archive items before archiving.
09
After making all the desired changes, click on the "OK" button to save the settings and close the AutoArchive dialog box.
Who needs outlook archiving and storage:
01
Individuals or businesses who receive a large volume of emails daily and need to keep their Outlook inbox organized.
02
People who want to free up space in their Outlook mailbox by moving less frequently accessed emails to an archive folder.
03
Users who need to maintain a record of their emails for compliance or legal purposes.
04
Individuals or organizations that need to have access to old emails on a regular basis for reference or historical purposes.
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