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Atlantic County Department of Administrative Services Dennis Levinson County Executive NOTICE TO BIDDERS CLARIFICATION #2 RFP 201321.3 REQUEST FOR PROPOSAL FOR RESIDENTIAL ENERGY AGGREGATION CONSULTING

How to fill out 0 clarify 2 rfp

How to fill out a request for proposal (RFP) to clarify a project or requirements?

1. Start by understanding the purpose of the RFP. Determine what needs clarification in the project or requirements and why it is necessary.
2. Review the existing RFP documentation thoroughly. Familiarize yourself with the project details, scope of work, deliverables, and any specific requirements mentioned.
3. Identify the areas that require further clarification. Highlight any vague or ambiguous statements, technical jargon, or conflicting information that needs to be addressed.
4. Consider reaching out to the project owner or the person responsible for the RFP. Arrange a meeting or send a written communication to discuss the specific questions or concerns regarding the project and the RFP.
5. Prepare your questions in a structured and specific manner. Clearly state the issue you need clarification on and provide relevant context or details to help the recipient understand your concerns.
6. Submit your questions or requests for clarification in writing. Use a formal format, including a clear subject line, salutation, and a concise but detailed explanation of each issue that requires clarification.
7. Be respectful and professional in your communication. Avoid making assumptions or taking a confrontational tone. Frame your questions in a way that demonstrates your genuine interest in understanding the project better.
8. Follow any guidelines or instructions provided by the project owner or organization issuing the RFP for submitting clarification requests. Adhere to any specified deadlines for submission.
9. Depending on the nature of the project and the RFP process, the project owner may provide clarification to all bidders collectively or respond to individual requests separately. Be patient and allow sufficient time for the recipient to review and respond to your questions.

Who needs to clarify an RFP?

1. Organizations or individuals who have received an RFP and require additional information or clarification regarding the project or requirements.
2. Bidders or potential vendors who are interested in submitting a proposal but need further clarification before they can proceed.
3. Project managers or team members responsible for evaluating and selecting proposals may seek clarification to ensure they have a clear understanding of the project needs before making a decision.

It is important to note that the need for clarification is typically subjective, and different parties involved in the RFP process may have different questions or concerns. Effective communication and clarification help ensure a smoother and more transparent bidding process for all parties involved.

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