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David L. Hitchhiker, Executive Director Suite 508 301 North Lamar Street Jackson, MS 392011495 Phone: 6013591395 Fax: 6013546016 Memorandum To: Vendors with a current valid proposal for General RFP

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How to fill out memorandum - dsitspe01itsmsgov:

1. Start by entering the necessary information in the header section of the memorandum. This usually includes the date, the name of the sender, the name of the intended recipient(s), and the subject of the memorandum.
2. Write a clear and concise purpose statement at the beginning of the memorandum. This statement should explain the reason for writing the memorandum and what action or response is expected.
3. Provide a detailed background or context for the issue being addressed in the memorandum. Include relevant facts, data, or any other supporting information that will help the recipient(s) understand the situation.
4. Clearly outline the main points or issues that need to be addressed. Each point should be numbered or bullet-pointed to make it easy for the recipient(s) to follow along.
5. For each point, provide a thorough explanation, analysis, or recommendation. Use clear and concise language to ensure that your message is understood by the recipient(s).
6. If necessary, include any supporting documentation or attachments that will help support your points or provide additional information.
7. Conclude the memorandum by summarizing the main points and reiterating the expected action or response from the recipient(s).
8. Proofread the memorandum to ensure that there are no grammatical or spelling errors. Make any necessary revisions before finalizing and distributing it.

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1. Government officials or employees who need to communicate important information or instructions to their colleagues or subordinates.
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Remember that the specific need for a memorandum may vary depending on the organization or the nature of the communication required.

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