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Office of the State Controller Reassessment of Internal Controls Major Financial Assistance Cycle Federal Programs Control Policies and Procedures Subrecipient Monitoring Agency Year End Program Name

How to fill out subrecipient monitoring - osc

How to fill out subrecipient monitoring - OSC:

1. Begin by gathering all necessary information about the subrecipient. This includes their name, address, contact information, and any relevant documentation such as contracts or agreements.
2. Review the requirements and guidelines provided by the Office of the State Controller (OSC) for subrecipient monitoring. Familiarize yourself with the specific forms or templates that need to be filled out.
3. Start filling out the subrecipient monitoring form by inputting the required information about the subrecipient. This can include their legal name, tax identification number, and a brief description of their organization or business.
4. Next, provide details about the specific program or project for which the subrecipient is receiving funds. This may include the grant or contract number, project start and end dates, and the total amount of funding being provided.
5. Evaluate the subrecipient's financial stability and compliance by providing information about their financial statements, audits, and any past performance reviews. This helps ensure that they can effectively manage the funds they receive and are in compliance with relevant regulations.
6. Assess the subrecipient's internal controls by reviewing their policies, procedures, and systems for managing the funds. This includes evaluating their accounting practices, procurement processes, and reporting mechanisms.
7. Determine the level of monitoring needed for the subrecipient based on factors such as the complexity of the program, the amount of funding involved, and any identified risks. This may include conducting site visits, requesting additional documentation, or establishing regular communication channels.
8. Document any findings or observations during the subrecipient monitoring process. This can include any issues or concerns identified, as well as recommendations for improvement or corrective actions.
9. Submit the completed subrecipient monitoring form to the appropriate department or agency as per the OSC guidelines. Be sure to follow any additional instructions provided, such as attaching supporting documentation or obtaining necessary signatures.

Who needs subrecipient monitoring - OSC?

1. Organizations or government agencies that provide funding or grants to subrecipients for various programs or projects.
2. Non-profit organizations that receive funding from government entities or other organizations to carry out specific initiatives.
3. Subrecipients themselves, as they may be required to undergo monitoring to ensure compliance with funding requirements and proper use of funds.

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