Get the free Sole Source Justification Form - spaces ais ucla

This form is used to justify a sole source purchase for the Hannon Hill Corporation by providing detailed explanations and compliance with university policies, including conflict of interest disclosures.

How to fill out sole source justification form

How to fill out Sole Source Justification Form

1. Begin by gathering relevant documentation that supports the need for a sole source acquisition.
2. Identify the specific goods or services needed and the reasons why they can only be obtained from one source.
3. Fill out the introductory section of the form with general information such as the requestor's name, department, and date.
4. Clearly outline the justification for sole source selection in the designated section, providing detailed explanations and supporting evidence.
5. Include any research conducted to determine if other sources were available and why they were deemed unsuitable.
6. Provide the details of the vendor, including their name, address, and contact information.
7. Review any applicable regulations or policies related to sole source procurement to ensure compliance.
8. Obtain necessary approvals from supervisors or relevant authorities as required.
9. Submit the completed form along with any supporting documents to the appropriate department for processing.

Who needs Sole Source Justification Form?

1. Departments and agencies engaging in procurement activities where goods or services can only be acquired from a single source.
2. Contracting officers or procurement officials responsible for documenting the justification for sole source purchases.

People Also Ask about

What is a sole service justification?

A Sole Source justification describes the steps taken to determine that the chosen supplier is the only source available for your product/service. Buying staff will review the sole source justification and may reach out if they have questions or need additional information.

How to write a sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What is an example of sole sourcing?

Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.

What is a sole source?

RE: Sole Source Vendor To whom it may concern: This letter is to confirm that the (PRODUCT NAME) is a sole source product, manufactured, sold and distributed exclusively by (COMPANY NAME). No division of (COMPANY NAME), nor any other company, makes a similar or competing product.

What is an example of a sole source?

An example of a sole source might include proprietary chemicals sold only directly by the manufacturer, for which no other functional equivalents exist.

How do you justify single sourcing?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

For pdfFiller’s FAQs

What is Sole Source Justification Form?

The Sole Source Justification Form is a document used to justify the procurement of goods or services from a single vendor when competitive bidding is not feasible.

Who is required to file Sole Source Justification Form?

Typically, any department or individual within an organization intending to procure goods or services without a competitive bidding process is required to file the Sole Source Justification Form.

How to fill out Sole Source Justification Form?

To fill out the Sole Source Justification Form, provide detailed information about the item or service to be procured, the reasons for selecting the vendor, any supporting documentation, and signatures of authorized personnel.

What is the purpose of Sole Source Justification Form?

The purpose of the Sole Source Justification Form is to document the rationale for selecting a sole source vendor and to ensure transparency and accountability in the procurement process.

What information must be reported on Sole Source Justification Form?

The information that must be reported includes the description of the goods or services, the justification for sole sourcing, vendor information, cost estimates, and any alternative options considered.