Get the free Non-Competitive Purchase Justification Form Instructions

NONCOMPETITIVE PURCHASE JUSTIFICATION FORM INSTRUCTIONS Conn Health Procurement & Supply Chain Operations, Ext. 2408 This form provides the information that we need in order to consider your request

How to fill out non-competitive purchase justification form

How to fill out a non-competitive purchase justification form:

1. Begin by clearly stating the purpose of the purchase justification form. Explain the background and context for why a non-competitive purchase is necessary.
2. Identify and describe the specific product or service that is being considered for procurement. Include details such as the brand, model, quantity, and any special features or requirements.
3. Justify why a non-competitive procurement process is suitable for this particular purchase. Provide a thorough explanation for why this product or service cannot be obtained through competitive bidding or by other means.
4. Outline the reasons for the urgency or immediacy of the purchase. State any time constraints or deadlines that are driving the need for the procurement.
5. Assess and mention any potential risks or drawbacks associated with the non-competitive procurement. Discuss any efforts made to mitigate these risks and justify why the benefits outweigh the potential drawbacks.
6. Provide a detailed cost analysis for the purchase. Include the estimated cost, any applicable discounts or negotiations made, and explain how the proposed price aligns with the market value or previous purchases.
7. Include any supporting documentation or evidence that further strengthens the justification. This may include quotes or estimates from potential suppliers, market research, customer testimonials, or expert opinions.
8. Finally, obtain the necessary approvals and signatures from relevant stakeholders. This may include department managers, purchasing officers, budget administrators, or other decision-makers.

Who needs a non-competitive purchase justification form?

1. Organizations or businesses that require a specific product or service which cannot be sourced through competitive bidding.
2. When there is an urgent need for a purchase and there is insufficient time to go through a competitive procurement process.
3. In situations where a specific vendor or supplier is already identified as the only source capable of meeting the requirements.
4. When a non-competitive procurement makes more sense from a cost or time-saving perspective, especially for specialized or unique products or services.
5. If regulations or policies allow exceptions to competitive bidding, certain organizations may require a non-competitive purchase justification form as part of their internal protocols and accountability measures.

For pdfFiller’s FAQs

What is non-competitive purchase justification form?

The non-competitive purchase justification form is a document used to explain the reasons why a purchase was made without inviting competitive bids.

Who is required to file non-competitive purchase justification form?

Any organization or individual who makes a non-competitive purchase is required to file the justification form.

How to fill out non-competitive purchase justification form?

To fill out the non-competitive purchase justification form, provide detailed information on why competitive bids were not solicited and the rationale for selecting the supplier.

What is the purpose of non-competitive purchase justification form?

The purpose of the non-competitive purchase justification form is to ensure transparency and accountability in procurement processes.

What information must be reported on non-competitive purchase justification form?

Information such as the reason for not soliciting competitive bids, the supplier selected, and the justification for the decision must be reported on the form.

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