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CITY COUNCIL MINUTES 119 North Hersey Avenue P.O. Box 567 Beloit, Kansas 67420 Phone: 7857383551 Fax: 7857382517 Email: info@beloitks.org The Beloit City Council met in regular session on November 18,

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How to fill out city council minutes tuesday

How to fill out city council minutes Tuesday:

01

Start by attending the city council meeting on Tuesday and bring a notebook or laptop to take notes.

02

Begin the minutes by noting the date, time, and location of the meeting, along with the names of the attendees and any absent members.

03

Make sure to accurately record the agenda items discussed during the meeting. Include details such as the topic, any presentations or reports given, and the outcomes or decisions made.

04

Use clear and concise language when summarizing the discussions. Avoid personal opinions or bias and focus on accurately conveying the key points.

05

If there are specific motions or actions taken by the council, make sure to document them accurately. Include the names of the council members who made the motions and any voting results.

06

Include any public comments or input given during the meeting. Note the name and organization (if applicable) of the individuals who spoke and briefly summarize their remarks.

07

Make sure to proofread and edit the minutes for clarity and accuracy before finalizing them. Double-check all names, dates, and factual information to ensure they are correct.

08

Save a digital or physical copy of the minutes for record-keeping purposes and distribute them to relevant parties, such as council members, city staff, and the public, as required.

Who needs city council minutes Tuesday:

01

City council members: The minutes serve as an official record of the council's actions and decisions, and help members recall previous discussions and commitments.

02

City staff: Municipal employees involved in implementing council decisions or preparing future agendas can use the minutes as a reference document.

03

City attorney: The minutes provide a legal record of council actions and may be used for legal research or to support decision-making processes.

04

Press and media: Journalists covering local government rely on council minutes to accurately report on council actions and decisions.

05

Public: The minutes are typically available to the public and allow residents to stay informed about their local government's activities and decisions. They can provide transparency and accountability to the community.

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