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MINUTES SMITHS GROVE CITY COMMISSION SPECIAL MEETING SMITHS GROVE MUNICIPAL BUILDING WEDNESDAY, OCTOBER 10, 2007, All members were present: Mayor Watt, Commissioner Higginbotham, Commissioner Warner
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Begin by gathering all the necessary information and documentation related to the absent commissioner. This may include their contact details, previous work history, and any relevant forms or paperwork.
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Contact the appropriate authorities or department responsible for filling out the commissioner's position. This could be the HR department, a government agency, or a specific department within an organization.
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Inform the authorities about the absence of Commissioner Pierce and provide any relevant details such as the reason for their absence and the anticipated duration.
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Offer any necessary support or assistance to the absent commissioner upon their return to help them quickly get up to speed with any developments or changes during their absence.

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The organization or department Commissioner Pierce belongs to may need to fill the gap left by their absence to ensure smooth operations and decision-making processes.
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Absent Commissioner Pierce also refers to the document that needs to be filed when Commissioner Pierce is not present for a meeting.
The individual responsible for taking meeting minutes or keeping track of attendance must file the document.
The document should include the date of the meeting, the names of the commissioners present, the reason for Commissioner Pierce's absence, and any relevant details.
The purpose is to have a record of Commissioner Pierce's absence and ensure transparency in the decision-making process.
The document must include the date, names of present commissioners, reason for absence, and any additional notes.
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