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This document is a certification to request the purchase of products and/or services without a competitive bidding process, specifying the reasons for sole source procurement and requiring approvals
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How to fill out sole source certificate
How to fill out Sole Source Certificate
01
Identify the procurement need and ensure that the item or service is available from only one supplier.
02
Gather supporting documentation that justifies the sole source selection, such as market research or a description of the unique qualifications of the supplier.
03
Complete the Sole Source Certificate form by providing all required information, including the supplier's details, description of the goods or services, and justification for the sole source.
04
Obtain necessary approvals from relevant authorities or committees within your organization.
05
Submit the completed certificate along with any supporting documentation to the proper procurement office.
Who needs Sole Source Certificate?
01
Government agencies procuring goods or services for which only one supplier is suitable.
02
Organizations in specialized industries that require unique products or services.
03
Businesses seeking to streamline procurement processes for specific projects or needs.
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People Also Ask about
What is a sole letter?
A sole-source letter documents the rationale and justification for using a sole-source contract, including the circumstances that lead to the absence of competition, and is an essential record in the procurement process to ensure transparency and accountability.
What is a sole resource?
Definition. A sole source purchase means that only one supplier (source), to the best of the requester's knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service.
What is an example of sole sourcing?
Examples of Sole Sourcing In short, it's all about buying one particular brand or buying from one store or company only for your procurement supplies: If your company needs to buy good laptops and you have all decided to purchase Sony laptops, then obviously Sony is your single-sourcing.
What is an example of a sole source?
Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer.
What is solesource?
In the domain of government contracting, the concept of sole source procurement stands as a notable exception to the standard competitive bidding process. Sole source contracts are awarded directly to a single supplier without the competitive tendering process typically required for government contracts.
What does "sole source" mean?
Definition. A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.
What is a sole source letter example?
[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.
What is the meaning of sole sourcing?
Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.
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What is Sole Source Certificate?
A Sole Source Certificate is a document used to justify the procurement of goods or services from a single supplier without a competitive bidding process, based on the uniqueness of the supplier's offering.
Who is required to file Sole Source Certificate?
Typically, the purchasing department or the entity making the purchase is required to file a Sole Source Certificate when they determine that only one supplier can meet the needs for a specific good or service.
How to fill out Sole Source Certificate?
To fill out a Sole Source Certificate, provide detailed information about the supplier, the goods or services being procured, a description of the necessity for a sole source approach, and any relevant justification or supporting documentation.
What is the purpose of Sole Source Certificate?
The purpose of a Sole Source Certificate is to ensure transparency and accountability in procurement processes by formally documenting the reasons for selecting a single supplier, thereby preventing potential conflicts and ensuring compliance with procurement regulations.
What information must be reported on Sole Source Certificate?
A Sole Source Certificate must report the supplier's name, a description of the goods or services, the justification for choosing a sole source, any attempted competition or lack thereof, and any relevant background information that supports the decision.
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