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MINUTES July 20, 2011, The regular meeting of the Warsaw Village Council was held on Wednesday, July 20, 2011. The meeting was called to order by Mayor Ron Davis who led the Pledge of Allegiance and

How to fill out minutes july 20 2011

How to fill out minutes July 20, 2011:

1. Start by including the date at the top of the document. Write "Minutes of the Meeting" followed by the specific date, i.e., "July 20, 2011."
2. Identify the meeting attendees. List the names of all participants who were present at the meeting. Include their titles or roles if necessary.
3. Begin the minutes by stating the purpose of the meeting. Summarize the agenda or topics that were discussed during the meeting.
4. Record key discussions and decisions made during the meeting. Include important details and highlight any actions or resolutions that were agreed upon.
5. Focus on capturing the main points rather than detailed verbatim accounts. Use concise language to record the discussion points, ensuring accuracy and clarity.
6. If there were any presentations or reports given, mention the key highlights or conclusions. This helps provide a comprehensive summary of the meeting.
7. Maintain a neutral and objective tone when writing the minutes. Avoid including personal opinions or biases. Stick to the facts and document what was said or decided during the meeting.
8. Note any action items or tasks assigned to specific individuals. Include deadlines and responsibilities to ensure follow-up on decisions made during the meeting.
9. Conclude the minutes by thanking all participants for their attendance and contributions.

Who needs minutes July 20, 2011:

1. The attendees of the meeting: All individuals who were present at the meeting should receive a copy of the minutes. This allows them to review and verify the accuracy of the recorded information.
2. Absentees or stakeholders: Distribute the minutes to individuals who were not able to attend the meeting but may need to stay informed about the discussion and decisions made.
3. Higher-level management: Share the minutes with supervisors, managers, or executives who may require an overview of the meeting's outcomes or need to be updated on the progress of action items.
4. Legal or compliance purposes: Minutes serve as an official record of the meeting. They may be necessary for legal or compliance reasons, such as documenting agreements, contracts, or decision-making processes.
5. Future reference: Minutes can be used for future reference or as a historical record. They provide a snapshot of the discussions, decisions, and actions taken during the meeting, which may be valuable for future discussions or follow-up meetings.

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