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Minutes Notice of Meeting Planning and Zoning Commission for the City of Valverde, Texas 30360 Cougar Bend, Valverde, Texas 78163 September 16, 2008 7:00 p.m. Call to Order: Commissioner Kenny Whistler

How to fill out minutes notice of meeting

How to fill out minutes notice of meeting:

1. Start by writing the heading, which should include the name of the organization, the date, time, and venue of the meeting.
2. Begin the main body of the notice by addressing the recipients, using a professional and formal tone.
3. Provide a brief introduction or purpose of the meeting, mentioning any important topics that will be discussed.
4. Include the scheduled agenda for the meeting, highlighting the key points and the order in which they will be addressed.
5. Specify any documentation or materials that attendees should bring to the meeting.
6. Mention the expected duration of the meeting to inform participants about the time commitment.
7. Include any additional instructions or requests, such as notifying the organizer if unable to attend.
8. Close the notice with a professional closing remark and include the contact details of the meeting organizer for further inquiries.

Who needs minutes notice of meeting:

1. Organizers: Individuals responsible for scheduling and coordinating the meeting need to draft and distribute the minutes notice to all participants.
2. Participants: All individuals who are expected to attend the meeting must receive the minutes notice to ensure they are aware of the meeting details and can adequately prepare.
3. Stakeholders: External parties or stakeholders who are required to attend or have an interest in the meeting should also receive the minutes notice to stay informed and participate as necessary.

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