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CITY OF FRISCO COMMUNITY DEVELOPMENT BLOCK GRANT RECIPIENT MANAGEMENT POLICY 1. PURPOSE AND PROGRAM GOALS A. The purpose of this document is to establish and standardize the policies of the City of

How to fill out subrecipient management policy

How to fill out a subrecipient management policy:

1. Start by gathering all necessary information: Before beginning the process of filling out a subrecipient management policy, gather all relevant information and documentation related to your organization's subrecipient activities. This may include previous policies, grant agreements, contracts, and any guidelines provided by funding agencies.
2. Define the purpose and scope of the policy: Clearly articulate the purpose and scope of the subrecipient management policy. This will help establish the objectives and boundaries of the policy, ensuring that it aligns with your organization's goals and complies with any regulatory requirements.
3. Identify key roles and responsibilities: Determine the individuals or teams responsible for various aspects of subrecipient management within your organization. This may include staff members from finance, grants management, program management, and compliance. Clearly define their roles and responsibilities to ensure effective implementation of the policy.
4. Establish criteria for selecting subrecipients: Develop a set of criteria for selecting subrecipients. This may include factors such as their capacity, financial stability, past performance, adherence to compliance requirements, and alignment with the project's objectives. Clearly document these criteria to ensure transparency and consistency in the selection process.
5. Designate subrecipient monitoring and oversight activities: Determine the monitoring and oversight activities that will be conducted to ensure compliance and effective performance by subrecipients. This may involve regular financial reviews, site visits, performance evaluations, and communication protocols. Outline the frequency and specific activities that will be performed to monitor the subrecipient's progress.
6. Establish reporting and communication mechanisms: Define the reporting requirements for subrecipients, including the frequency and format of reports required. Determine the communication channels and protocols that will be used to facilitate efficient and timely information exchange between your organization and the subrecipients. Document these requirements to ensure clear expectations for communication.
7. Develop a risk assessment and mitigation plan: Identify potential risks associated with subrecipient management and develop a plan to mitigate those risks. This may involve conducting risk assessments, implementing internal controls, and establishing mechanisms for resolving disputes or non-compliance. Regularly review and update the risk assessment and mitigation plan to adapt to changing circumstances.
8. Document the policy: Once all the above steps have been completed, document the subrecipient management policy in a clear and concise manner. Include all the pertinent information, guidelines, and procedures discussed above. Ensure that the policy is easily accessible to the relevant stakeholders within your organization.

Who needs a subrecipient management policy:

1. Organizations receiving grant funds: Any organization that receives grant funds from external sources and subawards a portion of those funds to subrecipients should have a subrecipient management policy. This includes nonprofits, universities, research institutions, and government agencies.
2. Project managers and grant administrators: Individuals responsible for managing grants and subawards need to have a solid understanding of subrecipient management policies. They play a crucial role in implementing the policy and ensuring compliance by subrecipients.
3. Compliance officers and auditors: Compliance officers and auditors need to be aware of the subrecipient management policy to assess its effectiveness and ensure adherence to regulatory requirements. They may also provide guidance and recommendations for improvement.
4. Subrecipients: Subrecipients themselves should be aware of and understand the subrecipient management policy. They need to comply with the requirements outlined in the policy to maintain a productive and successful working relationship with the organization providing the grant funds.

Remember, it is essential to regularly review and update the subrecipient management policy to reflect changes in regulations, internal processes, or organizational requirements.

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What is subrecipient management policy?

Subrecipient management policy outlines the procedures and guidelines for overseeing subrecipients receiving federal funding.

Who is required to file subrecipient management policy?

Organizations that receive federal funding and subaward funds to subrecipients are required to have and file a subrecipient management policy.

How to fill out subrecipient management policy?

Fill out the subrecipient management policy by including information on monitoring, risk assessment, reporting requirements, and communication channels with subrecipients.

What is the purpose of subrecipient management policy?

The purpose of a subrecipient management policy is to ensure proper oversight of subrecipients to mitigate risks, ensure compliance, and achieve program objectives.

What information must be reported on subrecipient management policy?

Information that must be reported on a subrecipient management policy includes subrecipient selection criteria, monitoring procedures, performance expectations, and reporting requirements.

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