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Board of Directors Minutes September 22, 2015 / Page 1 MINUTES North Dakota High School Activities Association September 22, 2015, Valley City, ND The Board of Directors of the North Dakota High School

How to fill out minutes northdakotahighschoolactivitiesassociation

How to fill out minutes North Dakota High School Activities Association:

1. Begin by gathering the necessary materials, including a blank template of the minutes form, a pen or pencil, and any relevant documentation or notes from the meeting.
2. Start by filling out the header of the minutes form, which typically includes the name of the association, the date and time of the meeting, and the location of the meeting.
3. Next, record the attendees of the meeting. List the names of all individuals who were present, including any members, administrators, or guests.
4. Record any apologies or absences in a separate section, noting the names of individuals who were unable to attend the meeting.
5. Proceed to document the agenda items discussed during the meeting. Write a concise summary or description of each item, ensuring that all important points and decisions are captured accurately.
6. Include any relevant details or supporting information for each agenda item. This may include attachments or exhibits that were shared during the meeting, as well as any discussions or debates that took place.
7. Document any motions or resolutions made during the meeting. Clearly state the motion, the name of the individual who proposed it, and the outcome or vote result.
8. If there were any reports presented during the meeting, summarize the main points or findings of each report.
9. Finally, conclude the minutes by recording the time of adjournment and obtaining the signatures of the meeting chairperson and the minutes recorder.
10. It is essential to review the completed minutes for accuracy and clarity before distributing them to the relevant individuals or publishing them for public record.

Who needs minutes North Dakota High School Activities Association:

1. Board members of the North Dakota High School Activities Association need the minutes to keep a record of meetings and decisions made by the association.
2. School administrators may require the minutes to stay informed about the activities and decisions of the association and to maintain transparency within the school community.
3. Coaches, teachers, and staff involved in high school activities may benefit from the minutes to understand any changes or updates related to their specific programs.
4. Students and their parents may have an interest in reviewing the minutes to stay informed about the activities and decisions made by the association that could affect them.
5. External stakeholders, such as community members, sponsors, or other organizations, may also request access to the minutes to understand the workings and decisions of the association.

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