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Software License Compliance ReviewsRitesh Tiwari Senior Manager KPMG Risk Advisory Services August 2006Agenda The Context for Software License Compliance The KPMG Perspective 2005 KPMG, an Australian
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How to fill out software license compliance reviews

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How to fill out software license compliance reviews:

01
Begin by reviewing the software license agreement provided by the software vendor. Familiarize yourself with the terms, conditions, and restrictions outlined in the agreement.
02
Identify all the software applications or packages that your organization is currently using. This includes both commercial and open-source software.
03
Cross-reference the software applications with the license agreement to ensure that you have a valid license for each one. Verify that the number of licenses matches the number of installations or users.
04
Check for any usage restrictions imposed by the license agreement. For example, some licenses may limit the number of users or installations, or restrict the use of the software for certain purposes.
05
Keep documentation of all licenses, including proof of purchase, license keys, and any additional documentation required by the software vendor. This documentation will serve as evidence of compliance during audits or reviews.
06
Regularly update and maintain an inventory of all software licenses. This will prevent any oversights or gaps in compliance and help you stay organized.
07
In the event of an audit or review, be prepared to provide all necessary documents and evidence of compliance. It is crucial to respond promptly and accurately to any inquiries or requests from software vendors or regulatory authorities.
08
Consider implementing software asset management (SAM) practices to streamline license management and ensure ongoing compliance. SAM tools can automate many aspects of license tracking and help you proactively manage your software assets.

Who needs software license compliance reviews?

01
Organizations of all sizes and industries should conduct software license compliance reviews. It is essential for companies to ensure that they are using software legally and in accordance with the terms and conditions set by the software vendors.
02
Software license compliance reviews are particularly important for businesses that heavily rely on software applications, as non-compliance can result in legal consequences, financial penalties, and reputational damage.
03
Compliance reviews are also beneficial for IT departments, software asset managers, and procurement professionals who are responsible for managing software licenses and ensuring compliance within their organizations.
04
Additionally, software vendors may conduct license compliance audits to ensure that their customers are using their software within the agreed terms.
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Software license compliance reviews are assessments conducted to ensure that organizations are using software in accordance with the terms of their respective licenses.
Any organization that uses licensed software is required to file software license compliance reviews.
Software license compliance reviews are typically filled out by providing information about the software used, number of licenses purchased, deployment method, etc.
The purpose of software license compliance reviews is to ensure that organizations are using software legally and in compliance with licensing agreements.
Information such as the software vendor, license keys, number of installations, usage data, and license agreements must be reported on software license compliance reviews.
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