Get the free PROXY VOTE BY CORRESPONDENCE for the Annual General

PROXY / VOTE BY CORRESPONDENCE for the Annual General Meeting of ISS A/S on 5 April 2016 at 16:00 (CET) Name and address: This form must be returned to: Computer share A/S Hoogeveen 418 DK2840 Hole

How to fill out proxy vote by correspondence

How to fill out proxy vote by correspondence?

1. Obtain the necessary proxy voting materials. Typically, these materials include a proxy form and instructions on how to fill it out. You can obtain these materials from the organization or entity conducting the vote by correspondence.
2. Review the instructions carefully. Make sure you understand the requirements and any specific guidelines provided. This will ensure that your proxy vote is valid and counted.
3. Fill in your personal information. On the proxy form, provide your full name, address, and any other requested details. This information is necessary to verify your identity and eligibility to vote.
4. Identify the person or entity you wish to appoint as your proxy. This could be a trusted individual, such as a family member or friend, or it could be a specific organization or representative.
5. Indicate the duration of the proxy appointment. Specify whether the proxy should have the authority to vote on your behalf for just one particular vote or for a specific period. If you are uncertain, consult the instructions or seek clarification from the organization conducting the vote.
6. Sign and date the proxy form. Your signature serves as your official authorization for the designated proxy to act on your behalf. Be sure to sign and date the form in accordance with any specified requirements.
7. Submit the completed proxy form. Follow the instructions provided to submit your proxy vote by correspondence. This may involve mailing the form to the designated address or submitting it electronically, depending on the preferred method of the organization conducting the vote.

Who needs proxy vote by correspondence?

1. Shareholders: In some organizations, shareholders may be unable to attend important meetings or votes in person. By utilizing a proxy vote by correspondence, they can still participate in decision-making processes.
2. Absentee voters: Individuals who are unable to be physically present at a voting location due to travel, health reasons, or other commitments can opt for a proxy vote by correspondence. This allows them to have their vote counted without being physically present.
3. Remote stakeholders: Stakeholders who are geographically distant from the voting location may find proxy vote by correspondence as the most convenient method to participate in the decision-making process.
4. Individuals with limited mobility: Proxy vote by correspondence is an accessible option for individuals with limited mobility who may find it difficult to travel to a voting location.
5. Busy individuals: People with hectic schedules or conflicting commitments may prefer proxy vote by correspondence as it provides flexibility and convenience.

Note: The specific eligibility requirements for using a proxy vote by correspondence may vary depending on the organization conducting the vote. It's essential to consult the relevant guidelines or instructions provided.

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What is proxy vote by correspondence?

Proxy vote by correspondence allows a shareholder to vote on corporate matters without attending the shareholder meeting in person.

Who is required to file proxy vote by correspondence?

Shareholders who are unable to attend the meeting in person are required to file proxy vote by correspondence.

How to fill out proxy vote by correspondence?

Shareholders can fill out proxy vote forms sent by the company or use online platforms to submit their votes.

What is the purpose of proxy vote by correspondence?

The purpose of proxy vote by correspondence is to ensure that all shareholders have the opportunity to have their votes counted on corporate matters.

What information must be reported on proxy vote by correspondence?

Proxy vote by correspondence must include details such as the shareholder's name, number of shares held, voting instructions, and signature.