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This form is used to justify sole source procurement for equipment, construction, supplies, or services exceeding $5000, demonstrating that only one product or service meets the specific need.
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How to fill out singlesole source justification
How to fill out SINGLE/SOLE SOURCE JUSTIFICATION
01
Begin with a clear title indicating that it is a Single/Sole Source Justification.
02
Identify the product or service requested.
03
Provide a detailed explanation of the necessity for using a single/sole source supplier.
04
List any alternatives considered and explain why they are not suitable.
05
Include supporting documentation such as quotes, specifications, or certifications.
06
State the intended use and how it aligns with organizational objectives.
07
Add the timeframe for the purchase and any deadlines that may apply.
08
Include the name of the individual completing the justification and their contact information.
Who needs SINGLE/SOLE SOURCE JUSTIFICATION?
01
Government agencies looking to procure goods or services without competitive bidding.
02
Project managers and procurement officers tasked with purchases.
03
Organizations requiring approval for exceptions to standard purchasing procedures.
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People Also Ask about
Why choose single sourcing?
Single sourcing advantages: Single sourcing can offer continuous levels of quality and price stability. Single sourcing can result in reduced order lead times. Building a strong relationship is easier with just one supplier and helps to build trust between buyer and supplier.
How to write a single source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
What are the justifications for single sourcing in procurement?
The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.
What are the justifications for sole source contract?
To justify a sole source procurement, the project manager must be able to show that the chosen vendor has special skills or qualifications that make them the best fit for the project. This could be specialized knowledge, technical expertise, or technology that isn't available anywhere else.
What is an example of a sole source justification?
Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.
Which of the following is a reason for favouring single sourcing?
The reason for favoring single sourcing is that it reduces variabilities in quality levels. This strategy allows companies to maintain consistent quality, resolve issues more swiftly, foster better supplier relationships, and negotiate more favorable terms.
What are the justifications for single sourcing?
The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.
What is a sole brand justification?
Sole-Brand Justification Form. SOLE -BRAND JUSTIFICATION: A purchasing situation in which only one brand of equipment/supply, etc. will meet the requirements of a State Entity.
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What is SINGLE/SOLE SOURCE JUSTIFICATION?
SINGLE/SOLE SOURCE JUSTIFICATION is a formal explanation provided to justify the selection of a single vendor or supplier for a procurement, rather than conducting a competitive bidding process.
Who is required to file SINGLE/SOLE SOURCE JUSTIFICATION?
Typically, procurement officers, purchasing agents, or project managers who are responsible for making purchasing decisions are required to file SINGLE/SOLE SOURCE JUSTIFICATION when no other vendors can meet the requirements of the procurement.
How to fill out SINGLE/SOLE SOURCE JUSTIFICATION?
To fill out a SINGLE/SOLE SOURCE JUSTIFICATION, one should provide detailed information including the specific need for the goods or services, the reasons why only one vendor can fulfill this need, and any relevant supporting documentation.
What is the purpose of SINGLE/SOLE SOURCE JUSTIFICATION?
The purpose of SINGLE/SOLE SOURCE JUSTIFICATION is to ensure accountability and transparency in the procurement process by documenting the rationale behind selecting a single source, thus helping to prevent favoritism and ensure compliance with procurement laws.
What information must be reported on SINGLE/SOLE SOURCE JUSTIFICATION?
Information that must be reported includes a description of the goods or services, the vendor’s qualifications, the justification for not seeking competitive bids, any applicable regulations, and the total cost involved in the procurement.
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