Get the free PROCUREMENT CARD CARDHOLDER DISPUTE FORM Exhibit D.doc - finance tcnj

PROCUREMENT CARD CARDHOLDER DISPUTE FORM Cardholder Name: Card Number: College Phone Number: Merchant Name: Date of Disputed Transaction: DISPUTE TYPE: Incorrect Charge Credit Not Received Duplicate

How to fill out procurement card cardholder dispute

How to fill out procurement card cardholder dispute:

1. Gather all necessary information: Before filling out the dispute form, make sure you have all the required information, such as the transaction details, vendor name, transaction amount, and any supporting documents like receipts or invoices.
2. Contact the procurement card department: Reach out to the procurement card department at your organization to inquire about the specific procedures and forms for filing a cardholder dispute. They will provide you with the necessary documentation and guidance on how to proceed.
3. Fill out the dispute form: Use the provided dispute form to record the details of the transaction in question. Fill in the required fields accurately and provide a clear explanation of why you are disputing the charge. Attach any supporting documentation, such as copies of receipts or other evidence that helps to support your claim.
4. Review and submit the dispute form: Carefully review the completed dispute form for any errors or missing information. Double-check that all relevant details are accurately recorded. Once you are satisfied with the form, submit it to the designated procurement card department within the specified timeframe.

Who needs procurement card cardholder dispute?

1. Cardholders: Procurement card cardholder dispute is necessary for individuals who hold a procurement card and have encountered a transaction that they believe is erroneous, fraudulent, or unauthorized. Cardholders have the right to dispute charges that appear on their procurement card statements.
2. Organizations: Organizations that issue procurement cards to their employees or members may require cardholders to file disputes when they encounter suspicious or unauthorized charges. It helps to ensure proper financial control and safeguard the organization's funds.
3. Procurement card department: The procurement card department within an organization is responsible for managing the procurement card program. They play a crucial role in handling and resolving cardholder disputes. They require cardholders to submit dispute forms in order to investigate and address any potential issues with transactions.

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What is procurement card cardholder dispute?

Procurement card cardholder dispute is a process where the cardholder disputes a charge on their procurement card statement.

Who is required to file procurement card cardholder dispute?

The cardholder who identifies an unauthorized charge or error on their procurement card statement is required to file a cardholder dispute.

How to fill out procurement card cardholder dispute?

To fill out a procurement card cardholder dispute, the cardholder must provide details of the disputed charge, supporting documentation, and contact information.

What is the purpose of procurement card cardholder dispute?

The purpose of a procurement card cardholder dispute is to investigate and resolve any unauthorized charges or errors on a cardholder's statement.

What information must be reported on procurement card cardholder dispute?

The cardholder must report details of the disputed charge, including the transaction date, amount, vendor, and reason for disputing the charge.