Get the free AGENDA PACKET REGULAR MEETING MARCH 3 2015 GOVERNING BODY

AGENDA PACKET REGULAR MEETING GOVERNING BODY CITY OF LENEXA, KANSAS 12350 W. 87TH STREET PARKWAY CALL TO ORDER: MARCH 3, 2015 7:00 P.M. CITY HALL COUNCIL CHAMBERS Pledge of Allegiance ROLL CALL: APPROVE

How to fill out agenda packet regular meeting

How to fill out an agenda packet for a regular meeting:

1. Start by creating a concise and clear title for the agenda packet. This title should indicate the purpose of the meeting and provide a brief overview of the topics to be discussed.
2. Divide the agenda packet into sections based on the different topics or items that will be covered during the meeting. Each section should have a heading or subheading to make it easy to navigate.
3. Include a brief description or background information for each agenda item. This should provide enough context for participants to understand the purpose and importance of discussing that particular item.
4. Set a specific time allocation for each agenda item. This will help you and the participants manage the meeting efficiently and ensure that enough time is allotted to thoroughly discuss each topic.
5. Attach any supporting documents or materials related to each agenda item. This could include reports, presentations, research findings, or any other relevant information that will enhance the discussion and decision-making process during the meeting.
6. Include a section for additional comments or questions. This will allow participants to jot down any thoughts or concerns they have regarding the agenda items, which can be addressed during the meeting.

Who needs an agenda packet for a regular meeting:

1. Organizers: The individuals responsible for setting up the meeting and ensuring its smooth execution will need an agenda packet to outline the topics, time allocations, and supporting materials for each agenda item. This will help them stay organized and serve as a reference during the meeting.
2. Meeting participants: All individuals attending the regular meeting should have access to the agenda packet. This will enable them to familiarize themselves with the topics, prepare any necessary materials or information, and actively contribute to the discussion.
3. Decision-makers: If the regular meeting involves decision-making or voting on certain issues, the agenda packet is essential for decision-makers. It provides them with the necessary information, context, and supporting documents to make informed and well-thought-out decisions.

In summary, filling out an agenda packet for a regular meeting involves creating a clear and concise title, organizing the topics into sections, providing descriptions and time allocations for each item, attaching relevant supporting documents, and allowing space for additional comments or questions. The agenda packet is necessary for organizers, meeting participants, and decision-makers to ensure a well-planned and productive meeting.

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