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Minutes Special Council Meeting January 22, 2013, On this 22nd day of January 2013, at 12:00 p.m. the City Council of the City of Devine convened in a Special Meeting; the same being opened to the
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Start by including the name of the council, the date, time, and location of the meeting.
02
List the attendees present at the meeting, including council members, staff members, and any guests.
03
Begin documenting the discussion points and decisions made during the meeting. Use clear and concise language to capture the main ideas and actions taken.
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Include any presentations or reports that were shared during the meeting, summarizing the key points discussed.
05
Record any motions made and note the outcomes of the votes taken. Include the names of those who made the motions and seconded them.
06
Document any public comments or questions raised during the meeting, as well as the responses given by the council members.
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Include any action items or follow-up tasks that were assigned during the meeting. Clearly state the responsible parties and the deadline for completion.
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End the minutes with the time of the meeting's adjournment and any announcements or upcoming events mentioned.
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Make sure to review and proofread the minutes for accuracy before distributing them to council members and other relevant individuals.
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The council members themselves require the minutes of the special council meeting as a way to recall the discussions and actions taken during the session.
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Any staff members who were present at the meeting need copies of the minutes to stay informed about the decisions made by the council.
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Guests or members of the public who attended the meeting may request copies of the minutes for reference or to stay informed about specific agenda items.
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The minutes can also be valuable for legal purposes, should any disputes or challenges arise regarding the decisions made or discussions held during the meeting.
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Additionally, minutes may be required by government agencies or regulatory bodies as part of compliance or reporting requirements.
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Minutes of a special council meeting are a written record of the discussions, decisions, and actions taken during the meeting.
The designated secretary or clerk of the council is usually responsible for preparing and filing the minutes of a special council meeting.
Minutes should include details such as the date, time, location of the meeting, a list of attendees, agenda items, motions made, votes taken, and any other relevant information.
The purpose of minutes of a special council meeting is to provide a formal record of what took place during the meeting for future reference and accountability.
The minutes should include the key points of discussion, decisions made, any actions taken, and any votes that were conducted during the meeting.
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