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PART I WASHINGTON SUBURBAN SANITARY COMMISSION PROCUREMENT OFFICE INSTRUCTIONS TO BIDDERS/OFFERORSRevised April 9, 2015-Page 1 of 14TABLE OF CONTENTS Page COMPLIANCE WITH COMMISSION PROCUREMENT REGULATIONS

How to fill out instructions to biddersofferors

How to fill out instructions to bidders/offerors:

1. Start with a clear and concise introduction: Begin by clearly stating that the document is instructions to bidders/offerors. Provide a brief overview of the purpose and scope of the project or procurement.
2. Include general information: Provide important details such as the name and contact information of the issuing authority, the deadline for submission, any applicable fees, and the method of submission.
3. Specify the requirements: Outline the specific requirements that bidders/offerors must adhere to. This may include technical specifications, quality standards, performance expectations, and any certifications or licenses required.
4. Provide guidelines for proposal preparation: In this section, explain the required format or structure for the proposals. Include instructions on how to organize the document, the preferred language, font size, and margin requirements. Also, mention any specific sections that should be included, such as executive summary, technical approach, qualifications, pricing, etc.
5. Explain evaluation criteria: Clearly define the criteria that will be used to evaluate the proposals. This may include factors like past experience, technical capabilities, pricing structure, and compliance with specifications. Provide specific details on how each criterion will be scored or weighted.
6. Mention any terms and conditions: Communicate any legal or contractual terms and conditions that the bidders/offerors need to review and abide by. This may include intellectual property or confidentiality clauses, insurance requirements, payment terms, and any applicable government regulations.

Who needs instructions to bidders/offerors:

1. Organizations issuing bids or requests for proposals: Companies, government agencies, or institutions that are seeking goods, services, or construction projects will require instructions to bidders/offerors. These instructions act as a guide for potential suppliers or contractors, ensuring that they understand the requirements and procedures for submitting a proposal.
2. Bidders/offerors: Businesses or individuals interested in bidding or submitting proposals for a project or procurement need instructions to bidders/offerors. These instructions help them understand what is expected, how to prepare their proposal, and what criteria will be used to evaluate their submission.
3. Procurement officers or evaluation committees: Those responsible for evaluating and selecting the winning bid or proposal benefit from instructions to bidders/offerors as well. It helps them ensure that all submissions are consistent, adhere to the necessary requirements, and can be evaluated fairly and objectively.

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What is instructions to bidders/offerors?

Instructions to bidders/offerors are a set of guidelines and procedures provided by a purchasing organization to potential suppliers in order to ensure fair and consistent bidding process.

Who is required to file instructions to bidders/offerors?

The purchasing organization or procurement team is responsible for preparing and filing instructions to bidders/offerors.

How to fill out instructions to bidders/offerors?

Instructions to bidders/offerors can be filled out by including details such as bid submission deadlines, evaluation criteria, terms and conditions, and any other specific requirements for the procurement project.

What is the purpose of instructions to bidders/offerors?

The purpose of instructions to bidders/offerors is to ensure transparency, fairness, and competition in the bidding process, ultimately leading to the selection of the best supplier for the project.

What information must be reported on instructions to bidders/offerors?

Instructions to bidders/offerors should include details on the scope of work, technical specifications, bid submission requirements, evaluation criteria, terms and conditions, and any other relevant information.