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Commonwealth of Pennsylvania Department of State Bureau of Commissions, Elections and Legislation Division of Commissions, Legislation and Notaries 210 North Office Building Harrisburg, PA 17120 Tel:

How to fill out print or type clearly

To fill out a form or document accurately, it is essential to print or type clearly. Not only does this ensure that your information is legible, but it also helps prevent any mistakes or misunderstandings. Here are a few tips on how to fill out print or type clearly:

1. Use a legible font: When typing, choose a font that is easy to read, such as Arial or Times New Roman. Avoid using decorative or overly stylized fonts that may be difficult for others to decipher.
2. Use a font size that is appropriate: Ensure that the font size is large enough to be readable, especially if the form or document will be printed or copied multiple times. A font size of at least 12 points is generally recommended.
3. Write in block letters: If you are filling out a form manually, use block letters instead of cursive handwriting. Block letters are easier to read and less likely to be misinterpreted. Take your time and write each letter clearly and distinctly.
4. Use black or dark ink: When filling out a form manually, use a pen with black or dark ink. This ensures that your writing stands out and can be easily read when the document is scanned or copied.
5. Leave enough space between characters and words: Make sure to leave enough space between each character and word to enhance readability. Avoid squeezing in information or cramming text together, as this can make it difficult to understand.
6. Check for errors: Before submitting the form or document, carefully review your entries for any errors or mistakes. Double-check the spelling of names, addresses, and other important details to ensure accuracy.

Who needs print or type clearly?

Individuals from various fields and situations benefit from printing or typing clearly. Here are a few examples:

1. Job applicants: When filling out job applications, it is crucial to print or type clearly to ensure that potential employers can easily read your information. This helps create a professional impression and avoids any misinterpretation of your qualifications.
2. Students: Whether it's completing assignments, exams, or applications for scholarships, students should print or type clearly to ensure that their work is graded accurately and their information is correctly recorded.
3. Business professionals: From filling out expense reports to completing important documents, business professionals should print or type clearly to maintain professionalism and avoid any misunderstandings in written communication.
4. Government forms and legal documents: When dealing with government forms, legal contracts, or other official documents, it is vital to print or type clearly to meet the requirements for legibility and ensure that the information is recorded accurately.

In conclusion, whether you are filling out a form manually or typing on a computer, adhering to these guidelines for clear printing or typing is essential. By doing so, you can ensure that your information is legible, accurate, and easily understood by others.

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