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Planning Board Meeting Minutes 3/3/2016 Minutes 1. CALL TO ORDER Ms. MacDonald opened the meeting of the Planning Board after the meeting of the Board of Selectmen was opened. Ms. MacDonald, Mr. McHugh,

How to fill out planning board meeting minutes

How to fill out planning board meeting minutes:

1. Start by including the basic information such as the date, time, and location of the meeting.
2. Include a list of attendees, noting their names and positions.
3. Begin the minutes by stating the objective or purpose of the meeting.
4. Provide a summary of the discussions and key points raised during the meeting.
5. Be concise and clear in your language, avoiding unnecessary jargon or technical terms.
6. Use bullet points or subheadings to organize your minutes, making it easy to navigate and reference.
7. Make sure to accurately capture any decisions made or actions agreed upon during the meeting.
8. If there are any follow-up tasks or deadlines discussed, include them in the minutes.
9. Conclude the minutes with any additional remarks or important announcements made during the meeting.
10. Review the minutes for accuracy and completeness before distributing them to the relevant parties.

Who needs planning board meeting minutes:

1. The members of the planning board need the meeting minutes to have an official record of the discussions and decisions made during the meeting.
2. Stakeholders or members of the public who are interested in the planning board's activities may request access to the meeting minutes to stay informed.
3. Government agencies or regulatory bodies may require the planning board to provide them with copies of the meeting minutes as part of their oversight or compliance processes.
4. Legal professionals or consultants working with the planning board may need the meeting minutes to review and provide advice or guidance.
5. Individuals involved in future planning processes or projects may refer to the meeting minutes to understand the context or decisions made in previous meetings.

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What is planning board meeting minutes?

Planning board meeting minutes are a formal written record of the discussions, decisions, and actions taken during a planning board meeting.

Who is required to file planning board meeting minutes?

The planning board secretary or another designated official is typically responsible for filing planning board meeting minutes.

How to fill out planning board meeting minutes?

Planning board meeting minutes should include the date and time of the meeting, the names of attendees, a summary of discussions, decisions made, and any action items.

What is the purpose of planning board meeting minutes?

The purpose of planning board meeting minutes is to document the proceedings of the meeting and provide a record of decisions made and actions taken.

What information must be reported on planning board meeting minutes?

Planning board meeting minutes should include details such as the meeting date, time, location, attendees, topics discussed, decisions made, and any follow-up actions.