Get the free At a Special Meeting of the Malone Village Board held

At a Special Meeting of the Malone Village Board, held on June 9, 2015, at 8:00 AM at 14 Elm Street, Board Room, the following were present: Todd Levine Mayor Joseph Rico Andrea Dumas Hugh Hill Mike

How to fill out at a special meeting

How to fill out at a special meeting:

1. Arrive on time: Make sure you are punctual and arrive at the meeting venue at the specified time.
2. Sign in: Locate the attendance sheet or sign-in sheet provided at the entrance of the meeting. Write your name and any other required information accurately.
3. Find a seat: Look for an empty seat or desk where you can comfortably sit and participate in the meeting.
4. Pay attention: Listen carefully to the speaker or facilitator throughout the meeting. Take notes if necessary to help you remember important points or actions.
5. Participate actively: Share your thoughts, ideas, or concerns when appropriate. Engage in discussions, ask questions, or provide constructive feedback.
6. Follow the agenda: Usually, special meetings have a specific agenda that outlines the topics to be discussed. Stay focused on the agenda items and contribute accordingly.
7. Follow meeting protocols: Adhere to the meeting protocols and guidelines set by the facilitator. This might include raising your hand before speaking or waiting for your turn.
8. Take action steps: If action items or tasks are assigned during the meeting, make sure to note them down and fulfill your obligations before the next meeting.
9. Follow-up: After the meeting, it may be necessary to follow-up with any relevant stakeholders or individuals to ensure that decisions made during the special meeting are implemented or further discussed.

Who needs to attend a special meeting:

1. Key stakeholders: Individuals who have a direct interest or involvement in the issues to be discussed and resolved during the special meeting.
2. Decision-makers: Those who possess the authority to make decisions or approve actions related to the topics being discussed.
3. Subject matter experts: People who possess expertise or specific knowledge regarding the subject matter of the special meeting, which can contribute valuable insights and guidance.
4. Relevant team members: Depending on the nature of the special meeting, it is important to invite team members or colleagues who can provide input or contribute to the resolution of the discussed matters.
5. Facilitators or meeting organizers: Individuals responsible for planning and coordinating the special meeting, ensuring it runs smoothly and achieves its objectives.
6. Observers: In some cases, there may be individuals who are invited to observe the meeting without actively participating. This could include supervisors, auditors, or external consultants, for example, who may need to gain insight into the proceedings.

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