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BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS Notes TO PROSPECTIVE BIDDERS ON CONTRACT FOR PORT ADMINISTRATION BUILDING ROOFTOP HVAC CHILLER REPLACEMENT REQUISITION NO. REQ. 045065 May 04, 2007,
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How to fill out a note to prospective bidders:

01
Start by addressing the note to the intended audience - the prospective bidders.
1.1
Begin with a courteous greeting and express your appreciation for their interest in the project.
1.2
Clearly state the purpose of the note, which is to provide important information regarding the bidding process.
02
Provide a brief overview of the project and its requirements.
2.1
Include relevant details about the project, such as the scope of work, timeline, and any specific qualifications or certifications required.
2.2
Clearly explain the bidding process, including how bidders can access the necessary documents and submit their proposals.
03
Include important instructions and guidelines for prospective bidders to follow.
3.1
Specify any required documentation or forms that need to be filled out accurately and completely.
3.2
Outline the deadlines for bid submission, emphasizing the importance of adhering to these dates.
3.3
Provide contact information, including the person to whom bidders can direct any questions or clarifications.
04
Outline the evaluation and selection process.
4.1
Explain how the submitted bids will be evaluated and the criteria that will be considered during the selection process.
4.2
If applicable, mention any pre-bid meetings, site visits, or presentations that prospective bidders should attend.
05
Include any legal or administrative requirements.
5.1
If there are specific legal obligations or administrative procedures that bidders must abide by, clearly outline them in this section.
5.2
Specify any bonding, insurance, or licensing requirements that bidders must meet.

Who needs a note to prospective bidders?

A note to prospective bidders is needed by organizations or individuals who are seeking to hire contractors or service providers through a bidding process. This may include government agencies, corporations, or even homeowners looking to undertake construction or renovation projects. The note serves as a formal communication to inform potential bidders about the project details, bidding process, and requirements, ensuring a transparent and fair selection process.
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Note to prospective bidders is a document that provides important information to potential bidders regarding a procurement process.
The contracting authority or entity conducting the procurement process is required to file the note to prospective bidders.
The note to prospective bidders should be filled out with all relevant information regarding the procurement process, requirements, deadlines, and contact information.
The purpose of the note to prospective bidders is to inform potential bidders about the procurement process and ensure transparency in the bidding process.
The note to prospective bidders must include information such as the procurement requirements, deadlines, contact information, and any other relevant details for potential bidders.
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