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Dividend reinvestment and share purchase plan Amended and restated February 2013table of contents introduction/summary .....................................................................................2 contact

How to fill out and share purchase plan

How to fill out and share a purchase plan:

1. Start by gathering all the necessary information. This includes the list of items to be purchased, the estimated cost, and any specific requirements or preferences.
2. Create a template for the purchase plan. This can be a simple document or spreadsheet that includes columns for item description, quantity, unit price, total cost, and any additional notes.
3. Fill in the purchase plan template with the relevant information. Enter the item descriptions, quantities, and their corresponding prices. Calculate the total cost for each item and the overall cost of the entire purchase plan.
4. Review the purchase plan for accuracy and completeness. Check that all the necessary items are included and that the calculations are correct. Make any necessary adjustments or additions.
5. Share the purchase plan with the relevant parties. This could include your department head, procurement team, or any other stakeholders involved in the purchasing process. Ensure that the format of the purchase plan is compatible with their preferred method of receiving and reviewing documents.
6. Communicate any important details or instructions related to the purchase plan. This could include deadlines, budget limitations, or specific suppliers to be contacted. Provide clear and concise explanations to avoid any misunderstandings.

Who needs and shares a purchase plan:

1. Procurement departments: Purchase plans are essential for procurement departments as they provide a comprehensive overview of the items that need to be purchased and their associated costs. This helps in managing budgets, identifying preferred suppliers, and streamlining the purchasing process.
2. Finance departments: Finance departments benefit from purchase plans as they can use them to allocate budget and track expenses. The purchase plan provides an accurate record of planned purchases, which can be compared to actual expenses for financial reporting purposes.
3. Project managers: Project managers often require purchase plans to ensure that all necessary materials and equipment are acquired on time and within budget. The purchase plan helps them keep track of the progress of purchasing activities and ensures that projects are not delayed due to procurement issues.
4. Suppliers: Suppliers may also request a copy of the purchase plan to understand the demand for their products or services. This helps them in estimating their production capacity and planning their resources accordingly.

In conclusion, filling out and sharing a purchase plan requires gathering information, creating a template, filling it out accurately, reviewing it, and then sharing it with the relevant stakeholders. Various departments and individuals, such as procurement, finance, project managers, and suppliers, benefit from and need access to purchase plans.

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