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RENTAL PREMISES CONDITION REPORT Condition Key Code: C Clean D Dirty F Fair G Good Damaged M Missing B S Scratched/Marked Applicable N Not Working N/A Broken Tenant(s): FULL NAME(S) Rental Unit: FULL

How to fill out rental premises condition report

How to fill out a rental premises condition report:

1. Start by carefully examining the property and noting down any damages, defects, or issues that you come across. Take your time to inspect every room thoroughly, including walls, floors, ceilings, doors, windows, fixtures, and appliances.
2. Use specific and descriptive language to document the condition of each item or area. Make sure to include details such as scratches, dents, stains, cracks, or any other observable damage. It is beneficial to take photographs or videos to support your report.
3. Include the date, time, and your name on the report to establish the time of inspection and the person responsible for completing it.
4. If you notice any existing damages that were already present before your move-in, make sure to inform your landlord or property manager and have them acknowledge and sign off on those particular issues in the report.
5. Submit the completed report to your landlord or property manager within the specified timeframe, as outlined in your rental agreement. Keep a copy for your records and make sure to keep it in a safe place.

Who needs a rental premises condition report?

1. Tenants: It is crucial for tenants to have a rental premises condition report as it serves as evidence of the property's condition at the beginning of their tenancy. This report can help avoid disputes and potential misunderstandings regarding damages when moving out.
2. Landlords: The rental premises condition report is equally important for landlords as it provides documentation of the property's condition before a tenant moves in. This report can be used as evidence to hold tenants responsible for any damages they cause during their tenancy.
3. Property Managers: Property managers are responsible for ensuring that a rental premises condition report is completed accurately and in a timely manner. This report helps them track the condition of the property and address any necessary repairs or maintenance. It also ensures that the property is returned to the landlord in the same condition after the tenancy ends.

For pdfFiller’s FAQs

What is rental premises condition report?

Rental premises condition report is a detailed document that outlines the condition of a rental property before a tenant moves in.

Who is required to file rental premises condition report?

Landlords or property managers are required to file the rental premises condition report.

How to fill out rental premises condition report?

The rental premises condition report can be filled out by documenting the condition of each room and noting any existing damages.

What is the purpose of rental premises condition report?

The purpose of rental premises condition report is to protect both the landlord and the tenant by documenting the condition of the property before the tenant moves in.

What information must be reported on rental premises condition report?

The rental premises condition report must include details about the condition of walls, floors, fixtures, appliances, and any existing damages.

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