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This document outlines Wheeling Jesuit University's policy regarding the secure handling of Social Security Numbers (SSNs) to protect personal information from unauthorized access or disclosure.

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How to fill out Information Security Policy and Standards: Secure Handling of Social Security Numbers

1. Begin by outlining the purpose of the policy, emphasizing the importance of protecting Social Security Numbers (SSNs).
2. Define the scope of the policy, specifying which individuals and systems it applies to.
3. List the roles and responsibilities of employees who handle SSNs.
4. Detail the procedures for collecting, storing, and transmitting SSNs securely.
5. Include guidelines for accessing SSNs, ensuring that only authorized personnel can access them.
6. Explain the processes for incident reporting if SSN data is compromised.
7. Incorporate training requirements for staff on handling SSNs securely.
8. Specify the retention period for SSNs and the secure disposal methods once they are no longer needed.
9. Regularly review and update the policy to ensure compliance with relevant laws and regulations.
10. Provide contact information for a designated security officer for questions or clarifications.

Who needs Information Security Policy and Standards: Secure Handling of Social Security Numbers?

1. Organizations that collect, process, or store Social Security Numbers.
2. Employees who work in HR, finance, or any department that handles sensitive personal information.
3. IT personnel responsible for implementing and maintaining security measures.
4. Compliance officers ensuring adherence to legal and regulatory standards.
5. Data protection officers tasked with overseeing data security policies.

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What is Information Security Policy and Standards: Secure Handling of Social Security Numbers?

The Information Security Policy and Standards: Secure Handling of Social Security Numbers outlines the guidelines and procedures that organizations must follow to protect individuals' Social Security Numbers (SSNs) from unauthorized access, theft, and misuse.

Who is required to file Information Security Policy and Standards: Secure Handling of Social Security Numbers?

All employees, contractors, and third-party vendors who handle, process, or manage Social Security Numbers must comply with the Information Security Policy and Standards: Secure Handling of Social Security Numbers.

How to fill out Information Security Policy and Standards: Secure Handling of Social Security Numbers?

To fill out the Information Security Policy and Standards: Secure Handling of Social Security Numbers, individuals should provide accurate details regarding their adherence to security practices, including how they manage, store, and transmit SSNs, as well as any measures taken to comply with the policy.

What is the purpose of Information Security Policy and Standards: Secure Handling of Social Security Numbers?

The purpose of the Information Security Policy and Standards: Secure Handling of Social Security Numbers is to protect sensitive personal information, ensure compliance with legal and regulatory requirements, and mitigate the risks associated with identity theft and data breaches.

What information must be reported on Information Security Policy and Standards: Secure Handling of Social Security Numbers?

Individuals must report details such as the processes used for handling SSNs, any incidents of breaches or near breaches, employee training on handling SSNs, and compliance with security measures outlined in the policy.