Get the free Commercial Tenant Rent Roll Certification

Historical Income & Expense (Profit & Loss) Property Address: City: State: Zip Code: Number of Commercial Units: Net Rental Square Feet: Number of Residential Units: Current Occupancy Rate: Income

How to fill out commercial tenant rent roll

How to fill out a commercial tenant rent roll:

1. Gather all necessary information: Start by collecting the required details for each tenant, such as their legal business name, contact information, lease start and end dates, square footage of the leased space, and current monthly rent.
2. Identify additional sources of income: Apart from the base rent, determine if there are any additional charges or income streams associated with the lease, such as common area maintenance (CAM) fees, utilities, parking fees, or any other recurring payments.
3. Note lease term specifics: Indicate the lease type (e.g., gross lease, triple net lease), lease renewal options, and any rent escalation clauses that specify how and when the rent will increase over the term.
4. Keep track of tenant payment history: Create a section to record the payment history of each tenant, noting if payments are received on time, if there are any outstanding balances, and if any issues or concerns have been raised regarding rent payments.
5. Include relevant lease documents: Attach copies of the lease agreements or any amendments related to each tenant. This helps ensure accuracy and provides a reference for any specific terms or conditions.
6. Regularly update the rent roll: As lease agreements change or new tenants come on board, make sure to update the rent roll accordingly to maintain accurate and up-to-date information.

Who needs a commercial tenant rent roll?

1. Commercial property owners: Rent rolls are essential for property owners as they provide a comprehensive overview of their current tenants, lease agreements, and rental income. It helps them manage and track tenant information efficiently.
2. Property managers: For those managing commercial properties on behalf of owners, a rent roll is crucial in keeping a record of tenants, tracking rental incomes, and monitoring lease expirations. It aids in identifying potential vacancies or addressing rental arrears.
3. Real estate agents and brokers: Rent rolls are valuable for agents and brokers who assist in leasing commercial properties. It helps them provide accurate and detailed information to potential tenants, ensuring transparency in lease terms and rental rates.
4. Lenders and investors: When investors or lenders evaluate commercial properties, they often request a rent roll to assess the property's income potential and determine its overall value. It helps them make informed decisions regarding financing or investment opportunities.
5. Legal professionals: Attorneys involved in lease negotiations, property disputes, or legal matters concerning commercial real estate may require a rent roll to establish facts, review lease terms, or assess rental income for litigation or advisory purposes.

For pdfFiller’s FAQs

What is commercial tenant rent roll?

The commercial tenant rent roll is a document that lists all the tenants in a commercial property along with their respective rental rates.

Who is required to file commercial tenant rent roll?

Commercial property owners or managers are typically required to file the commercial tenant rent roll.

How to fill out commercial tenant rent roll?

To fill out the commercial tenant rent roll, you need to gather information on all the tenants in the property and their rental agreements.

What is the purpose of commercial tenant rent roll?

The purpose of the commercial tenant rent roll is to provide a snapshot of the current rental income and occupancy status of a commercial property.

What information must be reported on commercial tenant rent roll?

The commercial tenant rent roll must include the names of all tenants, rental rates, lease start and end dates, and any other relevant lease terms.

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