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GENESEE COUNTY Request for Competitive Sealed Bids For Work Clothing & Uniforms for Facilities Management Bid 201318 Issue Date: Thursday, August 29, 2013, Due Date: Thursday, September 19, 2013, Prior

How to fill out request for quotation

1. To fill out a request for quotation, start by gathering all the necessary information about the products or services you require. This includes specifications, quantities, and any additional requirements that you may have.
2. Next, identify potential suppliers or vendors who can fulfill your needs. Research and gather the contact information of these suppliers, as you will need to include their details in the request for quotation.
3. Begin the request for quotation by providing a clear and concise introduction, stating your intention to request a price quote for the specified products or services. Include any specific deadlines or delivery requirements if applicable.
4. Present the detailed list of specifications, making sure to provide accurate and comprehensive information. This could include item descriptions, quantities needed, quality standards, delivery schedules, and any other relevant details that are crucial for the potential suppliers to understand your requirements.
5. Indicate any specific terms and conditions that you expect the potential suppliers to adhere to. This may include payment terms, warranty expectations, regulatory compliance, or any other contractual obligations that are important for your procurement process.
6. Request the potential suppliers to provide a detailed breakdown of their pricing, including itemized costs for each product or service. Ask for any additional costs such as shipping or taxes if applicable. You may also request additional information, such as lead times, return policies, or previous experience with similar projects.
7. Clearly specify the deadline for submitting the quotation and provide instructions on how suppliers should submit their proposals. This may include email addresses, online portals, or physical mailing addresses.
8. Finally, assess your budget and prioritize the quotation responses based on various factors such as pricing, supplier reputation, quality, and overall fit with your requirements. Evaluate the proposals received and select the most suitable supplier(s) who can meet your needs effectively.

Who needs request for quotation?

1. Businesses and organizations that require products or services from external suppliers often use a request for quotation (RFQ) process. This can include industries such as manufacturing, construction, IT services, hospitality, and many others.
2. Small businesses or startups that are seeking competitive pricing and multiple options from suppliers may benefit from using RFQs. It allows them to compare quotes, negotiate better terms, and ensure they get the best value for their money.
3. Government agencies and other public entities often use RFQs as part of their procurement process. This is to ensure transparency and fairness in selecting suppliers for large contracts, while also aiming to achieve cost savings.
4. Individuals or consumers who require specific products or services from suppliers may also use RFQs to obtain competitive pricing or gather detailed information before making a purchasing decision.

Overall, anyone looking to source products or services from external suppliers and seeking competitive pricing, quality assurance, and detailed information can benefit from using a request for quotation.

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What is request for quotation?

Request for quotation is a document used in procurement to request quotes from suppliers for the purchase of goods or services.

Who is required to file request for quotation?

The purchasing department or procurement team within an organization is typically responsible for filing the request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, you need to specify details such as the products or services required, quantity, quality standards, delivery requirements, and any other relevant terms and conditions.

What is the purpose of request for quotation?

The purpose of a request for quotation is to gather pricing information from suppliers in order to make informed purchasing decisions.

What information must be reported on request for quotation?

Information such as product or service specifications, quantity required, delivery schedule, pricing terms, and payment terms must be included in a request for quotation.