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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 2. Amendment/Modification Number A001 3. Effective Date 4. Requisition No. Page of Pages 1 3 5. Solicitation Caption July 17, 2015 6. Issued by:

How to fill out amendment of solicitationmodification of

How to fill out amendment of solicitationmodification of:

1. Review the original solicitation or modification document: Start by thoroughly reading the original document that requires the amendment. Understand the specific changes or additions that need to be made.
2. Identify the sections that need to be amended: After understanding the changes needed, identify the specific sections or clauses in the original document that require modification. This could include the scope of work, terms and conditions, pricing, delivery requirements, or any other relevant aspects.
3. Draft the amendment: Create a new document or section in the amendment format provided by the contracting agency. Include a clear title or header mentioning that it is an amendment to the solicitation or modification.
4. State the purpose of the amendment: Begin the amendment by clearly stating the purpose for making the changes. This could be due to clarification, errors, unforeseen circumstances, or any other valid reason. Clearly explain the rationale behind the amendment.
5. Describe the modifications: In a point-by-point manner, clearly outline the specific modifications required for each section or clause of the original document. Explicitly mention the changes needed and provide the updated information or requirements.
6. Provide instructions for submission: Include any specific instructions on how the amended document should be submitted. This could include the deadline for submission, preferred format (e.g., electronic or hard copy), and any additional documents or forms that need to be included.
7. Obtain the necessary approvals: Depending on the contracting agency's requirements, the amendment may need to be reviewed and approved by various stakeholders, such as project managers, legal teams, or contracting officers. Ensure that the necessary approvals are obtained before submitting the amendment.

Who needs amendment of solicitationmodification of:

1. Government contractors: Companies or individuals who are already engaged in a contract with a government agency may need to submit an amendment to modify the terms and conditions of the contract. This could be due to changes in project requirements, pricing, or any other contractual aspect.
2. Government agencies: If government agencies require changes in the original solicitation or modification document, they would need to issue an amendment to inform potential bidders or contractors about the modifications. This ensures transparency and fairness in the contracting process.
3. Any party involved in the contract: In some cases, both the government agency and the contractor may mutually agree to make changes to the original solicitation or modification document. This could be done to address unforeseen circumstances or better align the contract with the current project needs.

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