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GOVERNMENT OF THE DISTRICT OF COLUMBIA Child and Family Services Agency CONTRACTS AND PROCUREMENT ADMINISTRATION DETERMINATION AND FINDINGS FOR EMERGENCY SOLE SOURCE PROCUREMENT Agency: Provider:

How to fill out emergency sole source procurement

How to Fill Out Emergency Sole Source Procurement:

1. Begin by gathering the necessary documentation, including any forms or templates provided by your organization or the governing agency. This may include a procurement justification form, a statement of work, price quotes from potential vendors, and any supporting documents that explain the urgency of the procurement.
2. Clearly identify the need for emergency sole source procurement. This can be done by outlining the reasons why there is a need for this specific product or service and why it cannot be sourced through normal procurement processes. Be sure to provide detailed explanations and examples to support your reasoning.
3. Complete the procurement justification form. This form typically asks for information such as the product/service description, the estimated cost, and the rationale for selecting a specific vendor. Be concise yet comprehensive in your explanations, focusing on the unique circumstances that necessitate emergency sole source procurement.
4. If required, obtain approval from appropriate authorities. Depending on your organization's protocols, you may need to seek approval from a supervisor, department head, or a designated procurement officer. Ensure you follow the necessary channels and provide any additional information or documentation they may require.
5. Communicate with the vendor. Once the emergency sole source procurement has been approved, promptly reach out to the selected vendor and communicate the specifics of the procurement. Provide them with all relevant information, such as the product/service requirements, delivery deadlines, and any other pertinent details.

Who Needs Emergency Sole Source Procurement:

Emergency sole source procurement is typically required in urgent situations where there is a critical need for a particular product or service that cannot be sourced through regular procurement procedures. It may be necessary in scenarios where there is a threat to public safety, an immediate need to address a breakdown in infrastructure, or when natural disasters or unforeseen circumstances arise.

Government agencies, public institutions, and organizations that deal with essential services such as healthcare, public transportation, or emergency response may often require emergency sole source procurement. It is crucial for these entities to be able to quickly obtain the necessary resources to effectively respond to emergencies and maintain their operations.

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What is emergency sole source procurement?

Emergency sole source procurement is a process where a contract is awarded to only one supplier without competitive bidding in situations of urgency or emergency.

Who is required to file emergency sole source procurement?

Government agencies or organizations that need to procure goods or services quickly due to unforeseen circumstances.

How to fill out emergency sole source procurement?

Emergency sole source procurement forms usually require information on the goods or services needed, justification for the emergency procurement, and approval from relevant authorities.

What is the purpose of emergency sole source procurement?

The purpose is to expedite the procurement process in critical situations where competitive bidding would cause delays and potentially harm public health or safety.

What information must be reported on emergency sole source procurement?

Details on the supplier, the goods or services procured, the reason for emergency procurement, and any approvals obtained.